Administrative Assistant

Located in Napa, CA

Salary: 27.00

Our Napa client is looking for a detail-oriented, organized Administrative Assistant to support their team during the busy tax season. This is a seasonal position ideal for someone who thrives in a fast-paced environment and can handle confidential information with professionalism.
Responsibilities
• Greet clients and manage check-ins during appointments
• Answer phones, schedule appointments, and manage the office calendar
• Organize and prepare client tax documents for review
• Scan, file, and maintain digital and physical records
• Assist tax preparers with administrative tasks and follow-up requests
• Handle data entry with accuracy and attention to detail
• Ensure all documents are complete before submission
• Provide general office support to keep workflow running smoothly
Requirements
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Proficiency with office software (email, scheduling tools, scanning systems)
• Ability to maintain confidentiality and handle sensitive financial information
• Comfortable working under deadlines and high volume
• Previous administrative or tax office experience is a plus but not required

chedule & Duration
• Seasonal position (typically January–April)
• Full-time or part-time hours depending on office needs
• Some evenings or weekends may be required during peak weeks
What Makes This Role Valuable
You’ll be the backbone of the office during the busiest time of year, helping clients feel supported and helping the tax team stay organized and efficient.

 

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