Administrative HR Assistant

Top Job

Located in Clearwater, FL

Salary: 22.00

 

We are seeking a detail-oriented Administrative HR Assistant to support the Executive Vice President across human resources, compliance, sales, marketing, and administrative operations. This is a dynamic, fast-paced role ideal for an experienced administrative professional with a strong background in HR functions, document management, and communication.  This is an on-site role.

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Key Responsibilities:

• Maintain HR and company records, including scanning, filing, and document uploads for audits (401k, year-end, compliance).

• Complete customer and vendor onboarding paperwork and record requests.

• Assist with insurance and benefits renewal documentation.

• Update and organize personnel files (digital and paper).

• Coordinate monthly mailings and assist with planning and organizing company events and employee awards.

• Support marketing and sales initiatives, including campaign lists and materials.

• Maintain and update compliance documentation such as OSHA logs, training records, REACH/RoHS, EEO-1 reports, and Conflict Minerals documentation.

• Track and manage insurance certificates and customer compliance portal data.

• Work across multiple projects with strong attention to deadlines and detail.

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Qualifications:

• High school diploma required; additional education or certifications are a plus.

• 3–5 years of administrative experience in HR, office management, or corporate support roles.

• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Access).

• Experience with CorelDRAW or similar graphics/drawing software is a plus.

• Strong written and verbal communication skills.

• Self-motivated, able to work independently with minimal supervision.

• Manufacturing or industrial environment experience preferred.

• Sales or marketing support background is a plus.

• Full benefits package available upon transition to regular full-time employment, including:

  • Medical, Dental, and Vision Insurance

  • Company-paid Life Insurance

  • 401(k) Retirement Plan

  • Paid Days Off (PDO)

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