Job Title: Legal Secretary

Location: San Jose, CA
Schedule: Full-time
Position Type: Contract-to-Hire
Pay: $35–$45 per hour

About the Opportunity

We are seeking a detail-oriented Legal Secretary to provide administrative support to attorneys and paralegals in a fast-paced litigation environment. The ideal candidate will manage confidential tasks, maintain organized case files, and ensure timely execution of legal processes. Strong time management and organizational skills are essential for success in this role.

Duties

• Accurately e-file legal documents with federal and state courts in compliance with local rules
• Prepare and organize pleadings, subpoenas, discovery documents, briefs, and trial materials
• Maintain attorneys’ calendars and coordinate court appearances, depositions, and client meetings
• Organize and manage case files in cloud-based systems for easy access
• Assist with expert designations, scheduling, and deposition coordination
• Communicate with clients and medical providers to ensure proper case management
• Support attorneys during trial with exhibits and witness scheduling
• Collaborate with accounting to track and process case-related expenses

Requirements

• Excellent written and verbal communication skills
• Strong research and analytical abilities
• High attention to detail and accuracy in documentation
• Proficient organizational skills for managing multiple deadlines
• Knowledge of medical terminology and e-filing procedures
• Proficiency in Microsoft Office and legal software
• Ability to work independently and as part of a team in a fast-paced environment
• Must be authorized to work in the U.S.