Office Assistant

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Located in Plainville, CT

Position:  Office Assistant

Location:  Plainville, CT

Employment Type:  Part-time to start (20 hours), potential to go full time in the near future

Our client is a reputable electrical contacting company is seeking a dependable and organized Office Assistant to support its operations and help keep projects running smoothly.

Responsibilities:

• Answer phone calls, respond to customer inquiries, and schedule service appointments
• Assist with project paperwork, job tickets, permits, and inspection scheduling
• Perform data entry, filing, scanning and other clerical tasks
• Coordinate communication between the office, field electricians and customers
• Maintain electronic and physical filing systems for project documents
• Enter data into job management or estimating software (e.g. Quickbooks)
• Assist with accounts payable and receivable including monthly reconciliations
• Prepare invoices, basic reports, and correspondence under supervision
• Track and organize vendor quotes, purchase orders, and material lists
• Support management with administrative tasks to ensure efficient daily operations

Qualifications;

• High School diploma or equivalent
• Prior office or administrative experience (construction or trades experience preferred)
• Proficiency with Quickbooks, Excel, and Google Sheets strongly preferred-project management software experience is a plus
• Strong communication and customer service skills
• Excellent organizational skills and attention to detail
• Ability to multitask in a fast-paced environment
• Reliable, professional, and a positive attitude

Apply Now