Executive Assistant

Located in Naples, FL

Salary: $25hr

Job Title: Executive Assistant – Admissions & Marketing
Location: Naples, FL
Schedule: Monday–Friday, 7:30AM-4PM

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About the Role

Express Employment Professionals is seeking a highly organized, professional, and customer-focused Executive Assistant to support the Director of Admissions and Marketing. This position plays a critical role in ensuring the efficiency and effectiveness of both departments by providing high-level administrative support, managing multiple priorities, and serving as a welcoming point of contact for prospective families and community partners. The ideal candidate has prior experience in an independent school environment and thrives in a fast-paced, detail-driven setting.

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Key Responsibilities

• Provide direct executive-level administrative support to the Director of Admissions and Marketing
• Manage calendars, meetings, deadlines, and departmental priorities with accuracy and discretion
• Serve as a professional and friendly point of contact for prospective families, vendors, and internal stakeholders
• Assist with admissions and marketing initiatives, events, and communications
• Prepare reports, correspondence, presentations, and data tracking using Microsoft Office Suite
• Maintain and update admissions data and records
• Utilize Blackbaud Tuition Management System (preferred) for admissions and enrollment support
• Coordinate logistics for admissions events, tours, and marketing activities
• Ensure confidentiality and compliance with school policies and procedures
• Support cross-departmental collaboration as needed

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Qualifications

Required:
? Prior experience working in an independent school, preferably within an Admissions Office
? Proven ability to manage multiple priorities and meet deadlines
? Strong organizational, time-management, and problem-solving skills
? Exceptional customer service skills with a friendly, professional demeanor
? Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
? Excellent written and verbal communication skills
? Ability to handle sensitive information with discretion
? Must pass a Level II background check

Preferred:
? Experience with Blackbaud Tuition Management System
? Experience supporting senior leadership or executive-level administrators
? Familiarity with admissions, enrollment, or marketing operations

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Why You’ll Love This Opportunity

? Impactful role supporting school growth and community engagement
? Professional, mission-driven school environment
? Collaborative leadership team and supportive culture
? Opportunity to work closely with senior leadership
? A role that blends executive support, admissions, and marketing functions

 
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