Office Manager

Located in Sarasota, FL

We are seeking a highly organized, detail-oriented Office Manager to oversee the daily administrative, financial, and operational functions of the organization. This role is central to the success of the organization.

The Office Manager will manage day-to-day bookkeeping in QuickBooks, office operations, scheduling, and administrative support while working closely with the Director of Operations, accountant, and internal staff. This position is ideal for someone who thrives in a fast-paced, team-oriented environment and embodies the company’s core values of inspiration, discipline, transparency, accountability, growth, and results.

Financial & Bookkeeping Operations
• Manage daily bookkeeping activities using QuickBooks, ensuring all transactions are accurately categorized and reconciled
• Send and track invoices; process incoming and outgoing payments
• Pay bills, manage vendor relationships, and ensure timely disbursements
• Prepare and submit sales tax payments and assist with compliance requirements
• Coordinate closely with the organization’s accountant to support monthly and annual financial reporting
• Assist with payroll processing as needed
Office & Administrative Management
• Oversee daily office operations to ensure a smooth, organized, and professional environment
• Check and manage incoming and outgoing mail
• Ensure office supplies are fully stocked and maintain office equipment (printer, copier, etc.)
• Manage the office schedule, including offering space to community partners as an event venue
• Schedule and manage usage of the podcast room