Express Employment Professionals of Walla Walla is helping a Tri-Cities based company find an experienced Project Coordinator to join their team.

About the Role

Are you hyper‑organized, fast on your feet, and energized by keeping complex operations running smoothly? Our client is growing fast, and we’re looking for a P3 Coordinator to be the operational backbone of the team.

In this role, you’ll manage referral intake, maintain CRM accuracy, oversee PEX card transactions, support event logistics, and ensure every payout, record, and customer touchpoint is handled with precision. If you love structure, communication, and making sure nothing slips through the cracks, this is the job for you.

What You’ll Do

Referral & CRM Management

• Monitor referral channels (Slack/Teams) throughout the day
• Create and maintain job files in Dash/Luxor
• Contact customers quickly and document all outreach
• Ensure CRM data is accurate, complete, and up to date

PEX Card Oversight

• Load funds for sold jobs and no‑job payouts
• Track transactions and maintain master PEX logs
• Activate, replace, and manage PEX cards
• Reconcile weekly with zero discrepancies

Event & Catering Support

• Coordinate catering orders and event logistics
• Manage appreciation boxes and certified mailings
• Process receipts, expenses, and post‑event data
• Enter new contacts and maintain event records

Reporting & Compliance

• Maintain weekly referral and performance reports
• Track pipeline status, payouts, and contact times
• Keep W‑9s, receipts, and documentation organized and audit‑ready

Cross‑Team Collaboration

• Work closely with the Client Representative
• Confirm handoffs, assignments, and follow‑ups
• Support field teams with timely communication and accurate data

What Makes You a Great Fit

• You thrive in a fast‑paced, detail‑heavy environment
• You’re organized, proactive, and love building clean systems
• You communicate clearly and professionally
• You’re comfortable juggling multiple tasks at once
• You enjoy being the behind‑the‑scenes force that keeps everything running

Why This Role Matters

The P3 Coordinator is the engine that keeps the company moving. Your accuracy, speed, and organization directly impact payouts, customer experience, and the success of our field teams. When you do your job well, the entire program runs smoothly.