Administrative Assistant

Located in Tampa, FL

Salary: 37-50K

Leading supplier company is seeking an experienced Administrative Assistant to join the team in east Tampa area.

 

The Administrative Assistant provides administrative support to ensure efficient operation of the branch office. This position supports multiple managers and employees through a variety of tasks related to organization and will be expected to effectively communicate with multiple branches when required. The ability to rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and multi-tasking is expected.

Essential Duties and Responsibilities: Include the following, as well as other duties that may be assigned.

• Reviews and charges outstanding credit payments. Runs credit references queries on new customer accounts.
• Prints Cycle Counts. Reviews and balances inventory location accuracy. Makes inventory adjustments when necessary.
• Answers and directs phone calls to relevant staff.
• Provides purchase order confirmations, shipping information to sales team & customers
• Enters certifications into ERP software.
• Processes outside labor into total part costs.
• Works with production to enter and bill WIP (Work in Process).
• Collects tax exempt certs and input into system.
• Enters and processes RMAs & credits.
• Mails & email invoices.
• Files, orders office supplies, answers phones, directs calls and walk-ins
• Calls for maintenance on building or front office issues.
• Responds to customer-specific administrative requests (daily shipments, quality lists, etc.…)
• Sends daily emails on freight costs.

Requirements:

• Must have 2-3 years’ experience in an administrative role
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)

 

If interested, please email resume to jobs.tampafldowntown@expresspros.com

 

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