Accounting Associate

Top Job

Located in Oceanside, CA

Salary: $27/hour

Summary

We are seeking an Accounting Associate with strong Accounts Payable (AP) and Accounts Receivable (AR) experience. The ideal candidate is analytical, goal-oriented, and proactive, with excellent problem-solving skills. Experience with IQMS and Spreadsheet Server is highly desired. Advanced Excel skills are mandatory.

Key Responsibilities

• Process vendor invoices, credit memos, and expense reports accurately and timely.
• Match POs, receivers, and invoices; investigate and resolve discrepancies.
• Manage weekly payment runs including checks, ACH, and wire payments.
• Maintain vendor files, W-9 documentation, and assist with 1099 reporting.
• Prepare customer invoices and credit memos across multiple business units.
• Apply customer payments and reconcile AR aging weekly.
• Research and resolve payment discrepancies; follow up on overdue accounts.
• Assist with customer statements and credit checks.
• Prepare and post journal entries (accruals, prepaid, depreciation schedules).
• Perform balance sheet reconciliations (cash, AR, AP, prepaid, accruals, etc.).
• Support inventory accounting tasks including reviewing receipts and variances.
• Assist with fixed asset tracking, additions, disposals, and monthly depreciation.
• Run financial and operational reports using Spreadsheet Server (highly desired).
• Help support compliance requirements during audits (internal/external).

Qualifications

• Associate degree or bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• 2+ years of hands-on AP and AR experience required.
• Excel proficiency required—pivot tables, v-lookups, formulas.
• Experience with IQMS (manufacturing ERP) and Spreadsheet Server highly desirable.
• Strong analytical and organizational skills with high attention to detail.
• Ability to prioritize, meet deadlines, and work independently.

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