Administrative Assistant PT 6 months

Top Job

Located in Bend, OR

Salary: $20

• Compensation: $20.00 per hour
• Job Type: Part-Time
• Schedule: Monday – Friday, approximately 7:30 am – 2:30 pm (Note: This is a 35-hour week. Actual hours may align more with a M-W 9:00 am – 3:00 pm and Th 9 am – noon schedule, averaging 21 hours/week, as per user input)
• Location: Bend, OR

• Serve as the primary liaison between executives and internal/external stakeholders, managing communications (calls, email, and visitors) with professionalism and hospitality.
• Manage complex calendars and schedules for the executive team, prioritizing appointments, resolving conflicts, and ensuring they are prepared for all meetings and commitments.
• Coordinate all aspects of business travel, including booking flights, accommodations, and transportation, and compiling detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
• Attend meetings, take detailed minutes, and track action items to ensure timely follow-through.

• Oversee daily office operations, including maintaining supply inventory and coordinating the use of office equipment.
• Develop, implement, and maintain efficient office systems and procedures for filing, data management, and record-keeping (both electronic and physical).
• Assist with specific programs and events, including registration processing, record keeping, website entries, event planning, and logistics coordination.
• Handle sensitive and confidential information with discretion and sound judgment.

• Proven experience in an administrative support position, preferably supporting management or executives.
• High school diploma or equivalent required.
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills with a professional demeanor.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with basic IT platforms.
• Ability to work independently, prioritize tasks effectively, and solve problems proactively in a fast-paced environment.

• Associate's or Bachelor’s degree in Business Administration or a related field.
• Prior experience in a comparable business, education, or hospitality environment.
• Experience in a role involving client or people-centered dynamics.

Please call Express Employment Pros at 541-389-1505 or check out our website for other positions that may pique your interest.  www.expresspros.com

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