Billing Coordinator

Top Job

Located in Alexandria, LA

Salary: 15.00-17.00

Key Responsibilities:

Accounts Payable (AP):

• Process vendor invoices, match purchase orders, and verify supporting documentation

• Prepare check runs and ensure payments are made accurately and on time

• Maintain vendor files and resolve invoice or payment discrepancies

Accounts Receivable (AR):

• Generate and send customer invoices

• Post payments, manage aging reports, and follow up on past-due balances

• Ensure timely and accurate recording of all receivables

General Financial & Office Duties:

• Assist with payroll documentation and expense tracking

• Perform data entry, filing, and document scanning into financial systems

• Assist with Construction Management Systems software (training provided)

• Prepare emails, reports, and basic spreadsheets (Excel is a plus)

• Maintain organized digital and physical financial files

• Communicate professionally with vendors, customers, and internal staff

• Perform occasional local errands (e.g., bank deposits, courthouse tasks)

• Support daily office operations and meet deadlines

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Requirements:

• Valid driver’s license and reliable transportation

• Strong attention to detail and accuracy in financial data entry

• Ability to maintain confidentiality and professional communication

• Comfortable learning new software and financial systems

• Able to work independently and stay focused on tasks

• Basic computer skills; Excel experience preferred

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Preferred Qualities:

• Professional and respectful demeanor

• Team-oriented and easy to work with

• Strong time-management and organizational skills

• Prior experience in Accounts Payable, Accounts Receivable, or bookkeeping is required

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