Executive/Administrative Assistant

Share

Located in Irvine, CA

Salary: $25-$30/Hr.

Express Employment Professionals in Laguna Hills is looking for an Executive Assistant to the President and CEO, and Office Manager for a company in the Property Management industry located in Irvine.  The pay rate is $25-$30/Hr. 

 

KEY RESPONSIBILITIES:

Executive Assistant:

  • Company event and meeting planning and management
  • Travel coordination and related bookings/reservations
  • Light calendaring for CEO and President.
  • Prepare correspondence on CEO and President's behalf to employees, vendors, clients, etc.
  • Organizing and binding of important transactional documents
  • Act as liaison between employees, CEO and/or President on office personnel issues, company policies
  • Coordinate office phone coverage
  • Monthly reconciliation of company credit card statement
  • Prepare monthly expense reimbursements for executives
  • Help maintain company website using Weebly.com
  • Track leasing documents for CEO and President's signatures
  • Help maintain leasing file folders - hard copies and electronic
  • Attend weekly management team meetings

Office Manager:

  • Manage office equipment--troubleshoot, order supplies, maintain contracts and relationships with vendors
  • Order & restock office and kitchen supplies as needed
  • Prepare packages using FedEx
  • Attend monthly IT meetings

 

QUALIFICATIONS:

  • Intermediate to MASTER level on Microsoft Office: Word, Excel and Outlook
  • Excellent organizational, motivational and leadership skills
  • Excellent verbal and written communication skills
  • Extremely organized Impeccable time management skills
  • Ability to prioritize workflow and deadlines
  • Self-starter with the ability to work independently with a team player attitude
  • California Notary Public Certification a PLUS - or must be willing to become a Notary Public

 

Please apply online at: expresspros.com/lagunahillsca and send resumes to: jobs.lagunahillsca@expresspros.com.  Or you may call or text us at (949) 556-3359.

 

 

 #2766OS

Express Office: Laguna Hills
23181 Verdugo Drive
Suite 104-B
Laguna Hills, CA 92653
Email us
Apply Now