Position Overview

The Executive Assistant plays a pivotal role in supporting the Principals through strategic administrative partnership and operational excellence. Reporting to the Chief of Staff or Director of Operations, this role sits at the intersection of executive operations, time management, and organizational flow. This individual demonstrates ownership, courage, and constructive assertiveness—not just supporting the Principals, but driving accountability and follow-through. The Executive Assistant ensures the Principals’ time, focus, and priorities are optimized while overseeing calendar, travel, workflow, and communication management with precision and discretion.

Job Title: Executive Assistant
Job Type: Full-time
Location: Seattle, WA (Hybrid – minimum 4 days/week in office)
Reports to: Chief of Staff or Director of Operations

KEY RESPONSIBILITIES

• Manage and protect the Principals’ calendar to ensure alignment with strategic goals, priorities, and commitments.
• Proactively manage email communications, where appropriate, to streamline correspondence and reduce inbox time for the Principals.
• Organize and prepare for meetings by gathering materials, coordinating logistics, and ensuring follow-up actions are tracked and completed.
• Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Handle correspondence and documentation, including printing, mailing, copying, and filing with accuracy and confidentiality.
• Maintain comprehensive and organized records to ensure timely access to information and institutional continuity.
• Support operational improvements by identifying opportunities to refine systems, enhance efficiency, and strengthen internal processes.

QUALIFICATIONS

• Excellent written and verbal communication skills
• 5+ years of Executive Assistant experience supporting senior executives
• Strong time management and organizational skills
• Ability to maintain strict confidentiality
• Proficiency with Office365 applications and Asana
• Excellent interpersonal skills and ability to engage with senior-level clients
• Ability to thrive in a fast-paced environment
• Demonstrated drive and passion
• Familiarity with the real estate industry is a plus

COMPENSATION & BENEFITS

• Full-time, salaried position: $75,000–$95,000 annually plus merit-based annual discretionary bonus
• Employer-paid premiums for medical, dental, and vision coverage
• Health Care and Dependent Care Flexible Spending Accounts
• Employer-paid life insurance
• Long-term disability insurance
• Employee Assistance Program
• 401(k) plan with employer match of up to 4%: 100% of the first 3% contributed, 50% of the next 2%
• 20 days of paid time off (PTO)
• 10 paid holidays
• Professional development