Executive Assistant / Administrative Support Bookkeeper

Top Job

Located in Verona, PA

Salary: Based on Experience

Executive Assistant / Administrative Support Bookkeeper
📍 Location: Verona, PA
🕒 Schedule: Monday–Friday | 7:00 AM start time | Flexible Part-Time or Full-Time | Overtime possible
💲 Pay: Based on experience

Express Employment Professionals is seeking a motivated and proactive Executive Assistant / Administrative Support Bookkeeper for a well-established company located in Verona, PA. This role is ideal for a highly organized self-starter who can manage bookkeeping tasks, administrative duties, and executive support responsibilities in a fast-paced office environment.

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Key Responsibilities:

Executive & Administrative Support

• Provide direct support to company leadership, including calendar management, email coordination, and document preparation

• Coordinate meetings, internal communications, and scheduling

• Maintain office organization, filing systems, supply inventory, and workflow processes

• Prepare proposals, reports, and business correspondence

• Assist with special projects and operational tasks as needed

Bookkeeping & Financial Support

• Record financial transactions using QuickBooks (Desktop or Online)

• Reconcile bank statements, credit cards, and vendor accounts

• Assist with invoicing, billing, purchase orders, and accounts payable/receivable

• Support payroll preparation and timekeeping duties

• Prepare basic financial summaries and reports for leadership

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Preferred Qualifications & Skills:

• 2-3 years of experience in bookkeeping, administrative support, or executive assistance

• QuickBooks experience preferred (Desktop and/or Online)

• Strong proficiency in Microsoft Office (Excel, Word, Outlook)

• Excellent organization, accuracy, and communication skills

• Ability to multitask and work independently

• Motivated, proactive, and a strong self-starter

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Position Details:

• On-site position in Verona, PA

• 7:00 AM start time, flexible PT or FT schedule

• Opportunity for overtime

• Pay is based on experience and qualifications

• Supportive, professional office environment

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📩 How to Apply:

Interested candidates should send their resume, availability, and salary requirements to:
👉 jobs.eastpittsburghpa@expresspros.com

📞 No phone calls, please. Only qualified candidates will be contacted.

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