Administrative Support Specialist

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Located in Green Bay, WI

Salary: $20

Description:
The Administrative Support Specialist is responsible for data entry and reporting, maintaining contact/
donor and student records, along with performing accounts payable and receivable functions. The
successful candidate has a strong foundation of knowledge on office procedures and demonstrated success
using Microsoft Office and other cloud-based software programs/apps.
Responsibilities:
1. Collaborate with the Director to track student performance measures in student
database; generate queries, reports and spreadsheets as needed
2. Update and maintain student and donor databases ensuring accurate and complete records
3. Maintain accounting ledgers, complete payments, and control expenses by receiving and processing
invoices
4. Use cloud-based donor and online banking software to maintain accurate records, deposits funds,
enter contributions, generate reports and mailing lists, and acknowledge donors
5. Organize and assist with small and large-scale mailing projects
6. Greet and assist office visitors; respond to telephone/email inquiries as appropriate
7. Regularly update and maintain electronic files, calendars, and office policies and procedures
8. Manage office inventory and order supplies according to established procedures
9. Sustain an ongoing positive, professional, and supportive relationship with students, families, staff and
community members
10. Maintain strict confidentiality practices
11. Perform other job-related duties as assigned
Minimum Qualifications:
1. Experience providing clerical, customer service, and data entry support in an office setting
2. Demonstrated high level of skill and accuracy using QuickBooks and Microsoft Office programs
3. Working knowledge of cloud-based software programs/apps and other office equipment (printer,
scanner, shredder)
4. Effective communication (written and oral) and interpersonal skills
5. Superior organization skills and time management skills
6. Strong attention to detail with a clear focus on quality
7. Dedication to completing projects accurately and in a timely manner
8. Strong initiative and ability to work in a self-directed environment, yet remain team-oriented
Status: This is a part-time position working 20 hours per week at our office in Green Bay. This position
reports to the Operations Director.

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