Document Control Admin Assistant

Top Job

Located in Valencia, CA

Salary: 20.00 - 21.00

DOCUMENT CONTROL ADMINISTRATIVE ASSISTANT 

CALL MARIA AT 661--775-2570

As a Document Control Specialist, you will play a critical role in ensuring the accuracy, completeness, and compliance of all documentation. You will collaborate with cross-functional teams to maintain a robust document control system, supporting the company's commitment to producing high-quality products.

Responsibilities

• Manage the document control process, including creating, revising, reviewing, approving, and archiving quality-related documents such as Standard Operating Procedures (SOPs), batch records, protocols, and reports.
• Ensure that all quality-related documents are consistent, accurate, and compliant with regulatory requirements and internal standards.
• Monitor and track document change requests, ensuring proper routing, approval, and implementation according to established procedures.
• Collaborate with subject matter experts, quality teams, and regulatory affairs to ensure that documents accurately reflect current processes and requirements.
• Perform regular audits of the document control system to identify gaps, inconsistencies, or areas for improvement.
• Train employees on document control procedures and processes to ensure understanding and adherence.
• Assist in the preparation of documentation for internal and external audits, as well as regulatory inspections.
• Maintain a secure and organized document repository, both electronically and in hard copy format, ensuring efficient retrieval and storage of documents.
• Stay updated on industry trends, regulations, and guidelines related to document control and quality assurance.
• Additional duties as assigned.

Minimum Qualifications

Education:

High School Diploma or GED Equivalent; Bachelor's degree in a relevant scientific discipline or equivalent experience in the pharmaceutical or biotechnology industry is preferred.

 Knowledge

• Minimum of 3 years of industry experience required.
• Strong understanding of document control principles, quality assurance practices, and regulatory requirements (e.g., FDA, GMP).
• Prior experience in document control, quality assurance, or regulatory affairs within a pharmaceutical or similar regulated industry

Skills/ Abilities

• Excellent attention to detail and strong organizational skills.
• Proficiency with document management systems and software.
• Effective communication skills, both written and verbal.
• Ability to collaborate with cross-functional teams and manage multiple tasks simultaneously.
• Strong problem-solving skills and a proactive attitude toward process improvement.
• Familiarity with electronic document management systems (EDMS) is a plus.
• Planning & organizing
• Team player attitude that is a highly disciplined, problem-solver with a strong work ethic.
• Flexibility/ adaptability/ multi-tasking

Qualified applicants with arrest or conviction records will be considered for employment following the law. Including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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