Accounting Assistant

Located in Fort Myers, FL

Salary: $18-$20/hr

Accounting Assistant

Full-Time | Monday–Friday | Fort Myers, FL
Pay: $18–$20 per hour (based on experience)

We are seeking a dependable and detail-oriented Accounting Assistant to join a strong team at a fast-paced disaster restoration company. This role supports Accounting, Human Resources, Payroll, and Fleet Administration, ensuring smooth daily operations across multiple departments.

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PRIMARY RESPONSIBILITIES

ACCOUNTING (Accounts Receivables & Fleet Assistant)

• Process all incoming deposits accurately and promptly.

• Communicate payment receipts to internal teams for proper job allocation.

• Approve A/R transactions throughout the day.

• Complete GP postings and post sales batches.

• Ensure accounts and general ledger entries are accurate and up to date.

• Prepare daily Excel reconciliation reports to verify correct fund application.

• Process payment reallocations and expense adjustments as requested.

• Process Return of Sales (ROS) checks.

• Perform regular Post Office runs and distribute mail.

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HUMAN RESOURCES & PAYROLL

• Post monthly Mold Commission reports.

• Support New Employee Orientation.

• Request temporary workers as needed and assist with onboarding.

• Manage temporary worker payroll submission, invoice entry, and reconciliation.

• Enter temporary worker job-charge time in P2.

• Assist with ADP time punch reconciliation and accuracy checks.

• Run time & attendance reports and distribute to managers.

• Support time approval processes.

• Distribute employee paychecks.

• Manage and distribute employee uniforms.

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FLEET ADMINISTRATION

• Review and enter all fleet-related invoices daily.

• Coordinate vehicle maintenance and service appointments.

• Maintain accurate and up-to-date vehicle records.

• Meet weekly with the Fleet Supervisor.

• Ensure all vehicle registrations and insurance documents remain current.

• Coordinate DMV and Tax Collector transactions.

• Maintain registration and insurance documents both on file and inside vehicles.

• Maintain driver records and documentation.

• Assign vehicles to drivers and manage GPS tracking.

• Run MVR checks and maintain employee driving records.

• Coordinate with insurance providers regarding driver information.

• Handle and document all accident reporting and follow-up.

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ADDITIONAL RESPONSIBILITIES

• Cross-train with Accounts Payable (receipts entry, requisitions, vendor payments, subcontractor administration).

• Cross-train with HR Coordinator (time & attendance, payroll processes, time off management, HR calendar).

• Help maintain HR supplies (cards, gifts, uniforms, decorations, etc.).

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