Executive Assistant

Top Job

Located in Alexandria, LA

Salary: $19.44/hr

Executive Assistant – Job Description

Work Schedule:

• Monday – Thursday: 8:00 AM – 4:30 PM

• Friday: 8:00 AM – 12:00 PM

Position Overview:
We are seeking a reliable and professional Executive Assistant to support company leadership with administrative and operational tasks. The ideal candidate should possess strong organizational skills, a positive attitude, and the ability to work efficiently without distraction. This role includes a combination of office responsibilities and occasional errands, including bank deposits and visits to the courthouse.

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Key Responsibilities:

• Manage calendars, appointments, and travel arrangements

• Assist with payroll and invoicing

• Perform data entry, filing, and document scanning into computer systems

• Assist with Construction Management Systems software (training provided)

• Prepare emails, reports, and basic spreadsheets (Excel is a plus)

• Maintain organized digital and physical filing systems

• Screen calls, emails, and correspondence professionally

• Perform occasional local errands (e.g., bank deposits, courthouse tasks)

• Support daily office operations and meet deadlines

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Requirements:

• Valid driver’s license and reliable transportation

• Ability to maintain professional communication and confidentiality

• Strong work ethic and punctuality

• Comfortable learning new software and systems

• Able to complete tasks independently and stay focused on work

• Basic computer skills; Excel experience preferred

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Preferred Qualities:

• Professional, respectful demeanor

• Team-oriented and easy to work with

• Strong attention to detail and organizational skills

• Prior experience in an administrative or executive support role is a plus

 

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