Accounting and Office Administration Specialist

Located in Charlotte, NC

Salary: $55K to $65K

Express Employment Professionals is currently recruiting for a Accounting & Office Administration Specialist for our client located in North Charlotte, NC.

Pay is $55K to $65K BOE. Monday through Friday 8 am to 4 pm.

Key Responsibilities:

Accounting & Financial Support:

• Set up all new HVAC and electrical install projects in QuickBooks Desktop, including job costing and proper project structure.
• Manage regular batching from ServiceTitan to QuickBooks Desktop, ensuring clean, timely, and accurate financial transfers.
• Assist with fiscal year-end close, including compiling documents, reconciling internal records, and supporting the outside CFO team.

Human Resources & Employee Support:

• Coordinate the on-site portions of employee onboarding and offboarding, including:
  • Setting up and distributing key fobs, badges, and uniforms.
  • Collecting in-person paperwork.
  • Assisting new employees with office setup and physical resources.
• Collaborate with the remote HR/onboarding team to ensure a seamless onboarding/offboarding experience.
• Support 401(k) plan administration, including communication with the TPA.
• Maintain accurate and compliant personnel files and HR documentation stored on-site.

Office Administration:

• Serve as a central administrative resource for daily office operations.
• Maintain well-organized digital and physical filing systems.
• Assist leadership and operations teams with administrative tasks and documentation needs.
• Facilitate clear communication flow between field technicians, office personnel, and management.
• Provide general support to ensure a smooth and efficient office environment.

Qualifications:

Required:

• Strong, hands-on experience with QuickBooks Desktop (not just Online).
• Experience batching or syncing financial data between ServiceTitan and QuickBooks Desktop.
• 3+ years of accounting or bookkeeping experience.
• Experience using ADP or similar payroll systems.
• Experience preparing and submitting sales & use tax.
• Excellent attention to detail, organization, and follow-through.
• Ability to manage sensitive information with confidentiality.
• Strong communication and problem-solving skills.

Preferred:

• Daily operational experience with ServiceTitan (billing, invoicing, reporting, job management, or inventory).
• HR administrative experience, particularly with in-person onboarding tasks.
• Experience supporting inventory processes in a trades or service-based business.
• Understanding of 401(k) administration and working with TPAs.

Apply Now! Or for an immediate interview call 980-480-3190 and LIKE us on Facebook - Express Employment Professionals - Charlotte, NC to hear about our other job opportunities!

 

Benefits Express offers:

• WEEKLY pay
• Referral bonuses!
• Medical, Vision and Dental
• Life Insurance
• 401(k)

 

About us:

 

Express Employment Professionals is a professional staffing company dedicated to helping local businesses find local talent. Express Employment Professionals works with job seekers to help find the right job for their skills and experience. We have a variety of jobs available, including full-time, part-time, and temporary positions. As one of the leading staffing companies in North America, State, and Location Name, we’re ready to help you take the next step in your career.

 

Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.

 

In compliance with applicable federal, North Carolina and local law, employment decisions are based on business needs, job requirements, and an individual’s qualifications regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status. We do not tolerate discrimination or harassment based on any of these characteristics and expect that our employees and associates will cooperate in maintaining an atmosphere free of discrimination and harassment.

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