Bookkeeper / Office Manager

Top Job

Located in Albany, OR

Salary: $25.00

Job Title: Bookkeeper / Office Manager

Job Summary:
We’re looking for a detail-oriented Bookkeeper/Office Manager to handle day-to-day accounting functions and keep the office running smoothly. This role is perfect for someone who enjoys balancing administrative support with hands-on bookkeeping responsibilities.

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Key Responsibilities

Daily Tasks

• Open, date-stamp, and distribute incoming mail

• Answer incoming phone calls and direct callers to the appropriate team member

• Enter new Accounts Payable invoices

• Prepare and print checks for invoices due that day

• Type and process material purchase orders, order acknowledgments, and shipping documents

• Complete bank deposits as needed

• Calculate, type, and process customer invoices

Monthly Tasks

• Process payroll and prepare payroll checks

• Verify and apply costing to finished goods inventory

• Send month-end AP/AR reports to management and accountant

• Send bank statements to management and accountant

Quarterly Tasks

• Calculate Oregon Corporate Activity Tax (CAT Tax), file, and submit payments

• Make quarterly state and federal tax deposits in coordination with the accountant

Annual Tasks

• Prepare and mail W-2s

• Prepare, print, and mail 1099s; order forms in early December

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Qualifications

• Experience in bookkeeping, accounting, or office management preferred

• Strong attention to detail and accuracy

• Comfortable handling confidential information

• Proficiency with standard office and accounting software

• Strong communication and organizational skills

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