Bilingual Administrative Assistant

Located in Atlanta, GA

Salary: $24/hr-$26/hr

Bilingual Administrative Assistant

Temp to perm: $24–$26 per hour
Full-time, Monday–Friday, daytime hours

Key Responsibilities

• Assist with weekly payroll for employees
• Provide light HR support, including onboarding assistance
• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and ordering supplies and stationery
• Manage department head/manager’s calendar, meeting schedule, and contacts
• Edit and assemble documents and reports for department head/manager
• Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate
• Create and maintain organizational and seating charts for office
• Understand contract and bonding process and escalation procedures
• Organize and assist during meetings; record, transcribe, and distribute meeting minutes
• Maintain knowledge of business unit/headquarters’ historical information to support managerial decision-making
• Arrange travel reservations, business accommodations, prepare itineraries and agendas
• Process department head/manager’s expense reports
• Maintain organized filing systems and coordinate document retrieval schedules
• Embrace company culture, values, and Diversity, Equity, and Inclusion (DE&I) initiatives
• Provide team support and relief of others' job duties during times of need
• Contribute ideas for continuous improvement and effectiveness of team
• Assist with special projects and coordinate events
• Other duties as assigned

Qualifications

• High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction or related industry required
• College degree and/or relevant administrative skills certification, a plus
• Construction or service industry experience, a plus
• Bilingual in English and Spanish required
• High degree of detail, accuracy, and organizational skills
• Ability to maintain confidential information
• Work independently with some oversight and as part of a team
• Approachable, proactive, positive, and professional attitude
• Strong verbal and written communication skills
• Ability to conduct research and effectively proofread
• Good judgment to solve problems, escalate issues, and prioritize responsibilities
• Proficiency in Microsoft Office Suite and general office equipment

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