Administrative Assistant

Top Job

Located in Philadelphia, PA

Salary: $21 per hour

Job Overview:
We are seeking a dependable, detail-oriented Administrative Assistant to support a busy logistics operation. This role involves working directly with truck drivers and coordinating administrative functions in a fast-paced environment. Ideal candidates are proactive, tech-savvy, and comfortable working independently across different shifts. Valid Driver's License Required

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Available Shifts:

• Shift A: 6:30 AM – 3:00 PM (early start to support morning traffic flow)

• Shift B: 2:30 PM – 11:00 PM (supports afternoon/evening operations)

• Shift C: 10:30 PM – 7:00 AM (overnight coverage)

Lunch breaks are scheduled based on shift needs.

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Key Responsibilities:

• Provide administrative support to ensure efficient daily operations

• Communicate with truck drivers and on-site staff to coordinate logistics

• Use Microsoft Office (Outlook, Excel) to manage documentation and schedules

• Maintain organized records and filing systems

• Monitor schedules, track driver check-ins/outs, and report updates

• Troubleshoot and resolve any on-site or scheduling issues

• Perform light physical tasks and be mobile throughout your shift

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Position Requirements:

• Reliable transportation or a valid driver’s license

• Ability to lift at least 40 pounds as needed

• Comfortable working late nights, weekends, or holidays as required

• Ability to work independently with minimal supervision

• Proficient in Microsoft Office, especially Outlook and Excel

• Strong problem-solving and troubleshooting abilities

• Able to stand and sit for extended periods during shifts

• Excellent patience and communication skills – this role involves interacting with truck drivers, many of whom may speak limited English

Starting at $21 per hour. Health Dental and Vision Insurance, Holiday Pay and PTO Time

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