Operations / Office Administrator

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Located in Ottawa, ON

Salary: $26.00 - $30.00

We're looking for a highly motivated and detail-oriented Operations / Office Administrator to join a leading life safety systems company in the West End.

Required skills and qualifications:

• 1-2 years of administrative and office experience, preferably in a service-oriented environment (electrical, fire or security alarms, mechanical, etc.)
• Experience with QuickBooks Desktop preferred, but QuickBooks Online experience is also acceptable
• Proficiency in MS Office (Word, Excel, Outlook) and other software such as SME and Inspect Point (experience with these systems is an asset)
• Tech savvy with a willingness to learn new systems and software
• Strong communication and organizational skills, with the ability to prioritize tasks and manage multiple responsibilities
• Ability to work independently as a self-starter with a sense of initiative, willingness to ask questions, and awareness of colleagues' priorities and focuses
• Business Administration Diploma or related certification is an asset

Duties may include but are limited to:

• Generate invoices accurately and efficiently using QuickBooks, ensuring all invoices are properly documented and filed
• Create and process work orders as needed, ensuring all work orders are properly assigned and tracked
• Complete monthly inspection spreadsheets accurately and on time, generating and printing inspection work orders and repairs as required
• Close completed work orders, verifying completion and ensuring all necessary documentation is in order
• Monitor office supplies and order replenishments as needed to maintain an organized and efficient office environment
• Respond to calls and emails in a timely and professional manner, providing excellent customer service to clients and stakeholders
• Manage financial data and transactions in QuickBooks, ensuring accuracy and compliance with accounting standards

Perks and Benefits:

• Comprehensive Health and Dental benefits
• 5 Paid sick days
• 2 weeks’ vacation
• Stable employment with a long-standing company that continues to grow and thrive
• Essential service provider, unaffected by economic downturns
• Semi-annual and annual salary increases
• Collaborative and supportive work environment with a tight-knit team
  

Monday – Friday – 8:00am – 4:30pm

Wage: $26.00 - $30.00 per hour depending on experience

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume. Must be able to provide 2 work related references.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an equal opportunity employer.

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