Front Office Coordinator (English/Spanish)

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Located in Delray Beach, FL

Salary: $14.00 - $15.00 per hour

We are seeking a professional, detail-oriented Front Office Coordinator to join an HR and staffing franchise in an entry-level role. This position is ideal for individuals looking to begin a career in human resources, recruiting, or office administration. As the first point of contact for candidates, clients, and visitors, you'll support daily operations, maintain a polished front office, and contribute to a high-quality service experience while developing core HR competencies.

Key Responsibilities

Candidate & Client Experience

  • Greet walk-in candidates, clients, and visitors with professionalism and warmth
  • Answer incoming calls, respond to inquiries, and direct calls to appropriate team members
  • Assist with interview scheduling, appointment confirmations, and calendar coordination
  • Maintain a clean, organized, and welcoming reception area

Administrative & HR Support

  • Support onboarding activities, including application intake, document collection, and I-9 verification
  • Perform basic data entry, filing, and record maintenance in HRIS or applicant tracking systems
  • Manage incoming mail, deliveries, and office supplies
  • Assist with the preparation of reports, meeting materials, and internal communications

Operational Coordination

  • Communicate with recruiters and account managers to ensure smooth candidate flow
  • Help maintain compliance with documentation and confidentiality standards
  • Monitor office systems and report issues to management
  • Uphold brand standards and contribute to a positive team culture

Required Skills & Qualifications

  • High school diploma or equivalent
  • No prior office experience required
  • Strong verbal and written communication skills
  • Basic computer proficiency (Microsoft Office, email, internet navigation)
  • Ability to multitask, stay organized, and work independently
  • Professional appearance and customer-focused mindset
  • Prior experience in customer service, hospitality, or office services is preferred

HR Assistant Core Competencies Developed in This Role

  • Confidentiality & Discretion: Handling sensitive candidate and client information with professionalism
  • Communication: Clear, courteous, and effective interaction with diverse audiences
  • Attention to Detail: Accurate data entry, document handling, and scheduling
  • Time Management: Prioritizing tasks in a fast-paced, deadline-driven environment
  • Customer Service Orientation: Creating a positive experience for candidates and clients
  • Team Collaboration: Supporting recruiters and managers to meet staffing goals
  • Technology Use: Gaining familiarity with HRIS, ATS, and office software tools

What We Offer

  • Growth opportunities and on-the-job training
  • Paid training and onboarding support
  • Medical, short-term disability, life insurance, and 401(K) benefits
  • Paid time off and holiday pay
  • Career development and advancement opportunities in HR and staffing
  • A collaborative team environment within a growing national brand

How to Apply

Please apply for this position on our website. If you're ready to launch your career in a fast-paced, people-focused industry, we'd love to meet you!

#3264OS

Express Office: Boca Raton-Delray Beach
15127 Jog Road
Suite 212
Delray Beach, FL 33446
Email us
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