Admin/Bookkeeper

Located in Miami, FL

Salary: $22-25

JOB DESCRIPTION
POSITION TITLE: Administrative Assistant – Bookkeeper (HVAC Company)

PURPOSE:
Provide administrative and bookkeeping support to ensure smooth daily operations in a busy air conditioning service company.

KEY RESPONSIBILITIES:

• Provide front desk and reception coverage, including welcoming visitors, receiving packages, answering phones, routing messages, ordering office supplies, and filing.

• Assist HVAC technicians by assigning job numbers and generating purchase order numbers.

• Prepare and track HVAC work authorizations and service requests.

• Prepare and post job-related bank deposits.

• Verify, code, and process all accounts payable invoices related to HVAC services and inventory.

• Generate and submit accurate customer invoices for HVAC installations, maintenance, and repair work.

• Perform monthly bank reconciliations.

• Prepare and submit monthly sales tax returns and other required reports for HVAC-related revenue.

• Process weekly payroll for technicians and office staff.

STANDARDS OF CONDUCT:

• Adhere to all company policies and procedures, especially those related to confidentiality, privacy, and safety.

• Maintain professionalism and confidentiality in all business matters.

KNOWLEDGE / SKILLS / ABILITIES:

• Experience with customer service and multi-tasking in a fast-paced office setting, ideally in the HVAC or construction industry.

• Strong attention to detail and excellent administrative skills.

• Exceptional verbal and written communication skills.

• Ability to work independently, take initiative, and meet deadlines in a dynamic HVAC environment.

• Proficiency in Microsoft Office (Excel, Word, Outlook), QuickBooks, and general office technology.

• Bilingual (Spanish/English) preferred for customer communication.

EDUCATION / EXPERIENCE:
High school diploma or equivalent required. Associate degree preferred. Minimum of two years of general office or administrative experience—HVAC or trade industry experience a plus.

Apply Now