Administrative Assistant and Logistics Coordinator

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Located in Sarasota, FL

Salary: $20/hour

We are partnered with a manufacturing company in Sarasota that specializes in precision components and hiring for an Administrative Assistant and Logistics Coordinator. This role will provide administrative support, manage logistics and shipment scheduling for customers, and perform accounts payable and receivable tasks.

Schedule: Monday-Friday, 8 AM - 5 PM, half hour lunch

Key Responsibilities:

Administrative Support (to the Controller):

• Assist with daily administrative tasks and general office support.

• Prepare reports, spreadsheets, and documentation as requested.

• Maintain organized digital and physical filing systems.

Logistics & Scheduling:

• Coordinate and schedule all outbound shipments to customers.

• Communicate with carriers, vendors, and customers regarding shipping timelines and requirements.

• Ensure shipping documentation is accurate and complete.

Accounts Payable/Receivable Support:

• Enter, track, and reconcile accounts payables and receivables

• Generate and send invoices, process payments, and follow up on outstanding balances.

• Assist with monthly reconciliations and financial reporting.

• Maintain accurate financial records and support the Controller during audits and month-end close.

Qualifications:

• Previous experience in an administrative, logistics, or accounting support role preferred.

• Strong knowledge of shipping processes and coordinating logistics.

• Excellent organizational and time management skills.

• Strong communication skills, both written and verbal.

• Proficiency in Microsoft Office (Excel, Word, Outlook).

• Ability to handle sensitive information with discretion.

• Detail-oriented and able to manage multiple priorities in a fast-paced environment.

If this position interests you, please contact our office at 941-946-8600!

Apply Now