HOA Community Manager Assistant

Top Job

Located in Bend, OR, OR

Salary: $25-$30 DOE

Location: Bend, OR In-Office

Pay: Based on Experience

 

POSITION SUMMARY:
The HOA Community Manager Assistant provides essential support to the Community Manager in overseeing the operations of homeowner associations. This role involves direct communication with homeowners, vendors, and board members; coordination of meetings and documentation; and assistance with enforcement, project tracking, and administrative tasks. The ideal candidate is detail-oriented, highly organized, and capable of handling a variety of responsibilities in a fast-paced, customer-focused environment.

KEY RESPONSIBILITIES:
Resident & Board Support:
•Respond to homeowner inquiries in a professional and timely manner
•Prepare and distribute homeowner communications, newsletters, and notices
•Assist with Board meeting preparation, including agendas, packets, and minutes
•Attend meetings and take minutes as needed

Administrative Duties:
•Maintain accurate records and files for each community
•Support the processing of architectural review submissions and violation notices
•Track and follow up on action items for boards and vendors
•Update and manage community websites and portals

Project & Vendor Coordination:
•Assist with coordinating maintenance requests and monitoring project timelines
•Communicate with vendors and contractors for scheduling and service verification
•Follow up on open work orders to ensure completion and quality of work

Compliance & Governance:
•Support the enforcement of community rules and CC&Rs under the manager's direction
•Monitor and update violation logs and compliance letters
•Help conduct visual property inspections when requested

QUALIFICATIONS:
Education & Experience:
•High school diploma or equivalent required; associate degree preferred
•1–2 years of experience in property management, HOA support, or administrative roles

Skills & Abilities:
•Strong customer service and communication skills
•Proficient in Microsoft Office (Word, Excel, Outlook); experience with AppFolio or similar software is a plus
•Exceptional organizational and multitasking ability
•Ability to work both independently and as part of a team
•Strong attention to detail and follow-through

Other Requirements:
•Availability to attend occasional evening meetings
•Valid driver’s license and reliable transportation for site visits, if applicable

COMPENSATION & BENEFITS:
•Competitive hourly wage or salary based on experience
•Health insurance stipend, PTO, and professional development opportunities
•Career growth potential within a supportive and team-oriented company

 

Please call 541-389-1505 to schedule an interview with an employment specialist!

Apply Now