Executive Management Assistant

Located in Shawnee, OK

📍 Location: [Insert Location]
🕒 Employment Type: Full-Time
💲 Compensation: [Insert Salary or "Based on Experience"]
📅 Start Date: [Insert Start Date or "Immediately"]

Position Summary:

We are seeking a highly organized and proactive Executive Management Assistant to support our executive leadership team. This key role requires exceptional communication, time management, and problem-solving skills to ensure smooth day-to-day operations at the executive level.

Key Responsibilities:

• Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination

• Prepare reports, presentations, and correspondence with a high degree of accuracy

• Maintain confidentiality of sensitive information and handle communications with professionalism

• Manage special projects and assist with internal and external communications

• Coordinate meetings, take minutes, and follow up on action items

Qualifications:

Organize and maintain the Front Office/Lobby Area
 Provide general support to Visitors (e.g., Schedule, Notes, Gifts, Travel)
 Create and maintain visitor/employee badges
 Assist HR welcoming Interviewees or New Employees
 Liaise with External Suppliers such as Facility Management Vendors, Cleaning, 
Catering and Security Services
 Professionally answer, screen and forward incoming calls
 Assist with designing professional Company Websites

Why Join Us?

• Collaborative and professional work environment

• Opportunities for growth and development

• Be part of a leadership team that values initiative and innovation