Payroll Specialist I

Located in Medford, OR

Salary: $23.29-$32.02

Job Summary:
The Payroll Specialist 1 is responsible for processing and distributing payroll and payroll information in a timely and accurate manner while ensuring compliance with all Federal and State regulations, as well as policies. This is a full time three month project! The wage range is $23.29-$32.02!

Job Requirements:
Required:

• High School diploma or equivalent.

• Minimum of 2 years of relevant clerical/administrative experience, including experience working with payroll, time and attendance, and scheduling systems.

Preferred:

• Associate’s degree in Business Administration, Accounting, or a related field.

Responsibilities:

1. Payroll Processing:

• Process bi-weekly payrolls to ensure accurate and timely wage payments for all employees.

• Review bi-weekly Kronos timesheets and communicate with supervisors/employees regarding discrepancies.

• Process voluntary employee deductions and ensure timely payments and reporting to vendors.

• Manage garnishments, levies, wage assignments, and child support deductions, ensuring timely remittance.

• Process checks and direct deposits, transmit banking information, and distribute payment notices.

• Maintain a thorough understanding of pay policies and benefits to ensure consistency.

2. Payroll & Productivity Information Management:

• Generate and review Ad Hoc reports for accuracy.

• Research and respond to inquiries from managers and employees.

• Provide feedback on pay policy discrepancies identified during timecard review.

3. Off-Cycle Payroll Processing:

• Process termination, retroactive, and correction check requests as needed.

• Verify request validity, compute amounts due, and issue payments in a timely manner.

• Ensure termination payments include all deductions and adhere to legal limits.

4. Customer Service & Training:

• Provide outstanding customer service to internal and external stakeholders.

• Assist with complex payroll issues, research discrepancies, and initiate problem resolution.

• Train employees, supervisors, and managers on timesheet procedures via phone, email, and tutorials.

• Maintain professionalism and comply with HIPAA and privacy policies.

5. Professional Development:

• Actively participate in department meetings, discussions, and problem-solving initiatives.

• Attend training sessions to enhance knowledge of pay practices and software systems.

• Engage in committees or special interest meetings to improve job performance.

6. Additional Payroll Duties:

• Process bonus payments as requested by HR and management.

• Conduct payroll reconciliations for garnishments, levies, and wage assignments.

• Perform G/L reconciliations for advances, self-pay/overpayments, legal deductions, and premium loans.

• Ensure accuracy and timely submission of direct deposits, tax deposits, and retirement plan contributions.

• Process and submit monthly vendor reports.

Working Conditions:

• Comfortable indoor environment.

• Frequent opportunity to move within workspace.

• No exposure to hazardous materials, blood, or body fluids.

• Limited HIPAA access (Treat, Pay, and Ops – No Access).

#1951OS

 

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