Front Office Coordinator - Maternity Coverage

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Located in Coquitlam, BC

Salary: $50K salary

Since 1999, Express Employment Professionals in Coquitlam, BC has been helping people find meaningful employment in the Tri-Cities area. We currently have a Front Office Coordinator position open.

This is a Full-Time and Contract role within our team – covering a 12-month maternity leave scheduled to start early September. This role would start ASAP for the right fit.

As a Front Office Coordinator, you answer the front desk telephone, greet our walk-in guests, respond to online inquiries, process payroll and provide administrative support to our recruitment team to ensure the office runs efficiently and smoothly. We have a current team of 6: Owner, 3 Inside Sales Recruiters, Business Development Manager and the Front Office Coordinator.

Requirements:
• Highly organized with exceptional attention to detail
• Strong customer service orientation with a passion for supporting team members
• Proactive and self-motivated, while also receptive to direction and feedback
• Demonstrated initiative in identifying and implementing improvements to benefit office operations
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Skilled in Google Workspace (Docs, Sheets)
• Experience with JotForms and Microsoft Teams is considered an asset
• Energetic, with a consistently positive attitude
• Excellent time management skills and the ability to prioritize multiple tasks effectively
• Ability to thrive in a fast-paced environment and consistently meet deadlines
• Outstanding written and verbal communication skills
• Strong problem-solving abilities and a solution-focused mindset
• Naturally takes initiative & is proactive
• Glider e-assessment testing will be completed online: MS Outlook, Word & Excel and a typing test
• Triton Background check will be conducted
• Reference checks will be conducted for further considered candidates

Job Duties:
• Answers the telephone and directs calls to the appropriate staff member, strong ability to screen calls as necessary
• Greets guests to the office and assist in their inquiries with patience & compassion
• Book candidates for interviews with the appropriate Recruiters via MS Teams
• Maintains a high volume of associate files, records, and reports as directed
• Maintaining office cleanliness & upkeep of the lobby
• Data-entry of payroll & addressing payroll inquiries (weekly payroll)
• Calculate statutory pay calculations for payroll
• Onboarding employees online & in-person
• Collecting timecards to process payroll in a timely manner
• Email client invoices weekly for payment
• Maintains client invoice email lists and assist in client invoice inquiries
• Document formatting of resumes and job seeker profiles
• Manages all WorkSafeBC correspondence on occasion
• Provide administrative support to our recruitment and sales staff: background checks, e-assessments
testing, interview bookings, employee online files, general associate inquiries
• Participates in staff meetings & taking meeting minutes

What’s In It For You?
• Monday – Friday, 8:30 – 5:00pm
• Live locally – work locally in Coquitlam!
• Working with a small & dynamic team!
• $50,000 salary
• Express Employment University online training & crossover training with our current Front Office
Coordinator
• Transit accessible – Just a 2 blocks away from Lincoln Skytrain Station
• 100% company paid full medical/dental benefits after probationary period (3 months)

If this sounds like you, then submit your resume right away! We will not accept in-person applications for this role.

All successful candidates will be contacted by a Recruiter within 2 business days for an interview.

Apply Now