Administrative Assistant

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Located in Bellmawr, NJ

Salary: $20

Job Title: Administrative Assistant 

Job Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support our team with various administrative tasks, including data entry, payroll processing, tracking paid time off (PTO) and attendance, and general office support. The ideal candidate must be proficient in Microsoft Outlook and Excel, and demonstrate strong attention to detail to ensure accurate and efficient handling of sensitive information.

Key Responsibilities:

1. Data Entry:

   • Input and update data into company databases and systems accurately and efficiently.
   • Maintain and organize records, ensuring they are up to date and easily accessible.

2. Payroll Support:

   • Assist with the preparation and processing of weekly/monthly payroll.
   • Verify employee hours, overtime, deductions, and other payroll-related data.
   • Address payroll inquiries and resolve discrepancies in a timely manner.

3. PTO and Attendance Management:

   • Track and monitor employee attendance and PTO requests.
   • Maintain records of PTO balances and update as necessary.
   • Ensure compliance with company policies regarding leave and attendance.

4. Administrative Support:

   • Handle incoming emails, phone calls, and other communication via Microsoft Outlook.
   • Prepare reports, spreadsheets, and presentations using Microsoft Excel.
   • Schedule and coordinate meetings and appointments as needed.

5. Data and Report Accuracy:

   • Review and verify all entered data for completeness and accuracy.
   • Maintain confidentiality of all sensitive information and ensure data protection.

Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite, especially Outlook and Excel.
• Strong attention to detail and a high level of accuracy in data entry and document handling.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to work independently.
• Experience with payroll software or systems is a plus.

Additional Requirements:

• Must be comfortable handling sensitive and confidential information.
• Ability to adapt quickly to new software and technologies.

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