Office Administrator

Top Job

Located in Hawthorne, CA

Salary: Starts at $18

Job Description for a Receptionist/Shipping Coordinator:

A full-service large-format digital printer & graphics provider for the entertainment, museum, retail, and events industry has an opening for an Office Administrator.  The Receptionist/Shipping Coordinator will assist with a variety of administrative functions including:

• Shipping

  • Review Shipping list for today and tomorrow 
  • Schedule Freight shipping
  • Once job is ready for shipping, review job ticket and ask for any missing information
  • Create Shipping labels
  • Ask for email notifications when labels are created for early morning deliveries and rush jobs
  • Schedule FedEx or UPS pick-ups as needed
  • Order Messenger services as needed and label packages appropriately
  • Quotes 
  • For every job, enter shipping details on ERP under “Shipping” Line Item. Mark tasks completed
  • Email the end of day shipping report

  Photos

  • Print out Installation list – make sure you have pictures for all jobs on list by end of day
  • Upload pictures into server as soon as these are available on Google drive
  • If any pictures are missing
  • Keep server organize – file pictures by film/location or client/date

  Closing routine

  • Lock front lobby door
  • Run End of Day on both FedEx and UPS systems. On Fridays, shut down shipping computer
  • Shut off A/C
  • Close window blinds
  • Turn off lights and close office door

Requirements for a Shipping Coordinator:

• Must be able to answer multiple phone lines
• Must be able to take customer orders over the phone and in person
• Must have experience doing Data Entry
• Must have prior knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Must be personable and outgoing to greet guests in a friendly and warm manner
• High School Diploma
• Organized, Detail Oriented, Fast learner

 

We will consider all qualified applicants for employment, including those with criminal histories, in a manner consistent with state and local laws including the City of Los Angeles Fair Chance Initiative Hiring Ordinance.

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