Administrative Assistant with QuickBooks - Califon, NJ

Top Job

Located in Califon, NJ

Salary: $18/HR

Express Employment in Hackettstown, NJ is working with a local company who is looking for an Administrative Assistant with knowledge of QuickBooks.

This is a temp to perm position!


  • Provide secretarial and administrative support to management and other staff
  • Perform general administrative duties including answering the phones, generating proposals, creating reports and managing paperwork
  • Create and transcribe correspondence and communications
  • Create and maintain physical and electronic filing and organization systems
  • Purchase, receive and store office supplies ensuring that basic materials are always in stock
  • Coordinate the maintenance of office equipment
  • Maintain overall office appearance and organization
  • Tabulate and review employee timesheets and resolve employee inquiries on payroll matters
  • Create and maintain consistent paperwork for new hires; including insurance and 401k enrollments
  • Manage vacation and PTO schedules of staff
  • Review and process employee expense reports, ensuring compliance with the company T&E Policy and follow up on non-compliant transactions
  • Enter and match purchase orders to invoices in an accurate and timely manner
  • Prepare job costing reports by collecting, analyzing and summarizing account information
  • Prepare journal entries as required
  • Provide general accounting support


  • Associate or Bachelor’s degree
  • Experience in or working knowledge of the construction industry Knowledge, 2+ years of hands on administrative support experience
  • Proficiency in QuickBooks and MS Office Suite a must
  • Knowledge of basic accounting principles
  • Excellent communication skills — written and verbal
  • Ability to prioritize projects and strong problem-solving skills Good research skills and attention to detail


Pay: $18/HR

$40,000 to $45,000 when hired perm


Benefits Offered when Working With Express:

  • Medical, Vision, Dental- Benefit Eligibility
  • INSTANT Referral Bonus Eligibility
  • Access to job openings at hundreds of local, premier employers that are not posted online!
  • Vacation Pay eligibility
  • 401k eligibility
  • Direct Deposit/Money Card

How to Apply:

  • APPLY to this posting
  • Sign up on our ExpressJobs App on your phone and apply there!
  • CALL 908-813-8311
  • VISIT our office at 453 Route 46 East, Suite 5, Hackettstown, NJ 07828
  • Email:


Express Office: Hackettstown
453 Route 46
Suite 5
Hackettstown, NJ 07840