Administrative Assistant

Top Job

Located in Garland, TX

Salary: $11

We are seeking a bilingual Administrative Assistant with knowledge in Word, Excel, and Outlook. We are looking for candidates eager to work as a team member where she/he will be developing new skills when needed to assist different departments such as Purchasing, Engineering and Production.

  1. Write and communicate in Spanish and English
  2. Work with Word, Excel, and Outlook.
  3. Sage/MAS 90 software (a plus)
  4. Answer and transfer calls
  5. Sign for incoming packages addressed to office personnel via Fed Ex
  6. Welcoming with respect and courtesy customers, new hires, vendors and employees
  7. Prepare all mail outs as requested (EX. MSO’s, overnight packages, shipping of material or color samples as needed to customers, and calling in necessary pickups by delivery services
  8. Maintain office equipment: load paper and refill stamp machine
  9. Distribute incoming faxes to appropriate personnel
  10. Log A/C serial numbers and model numbers in A/C log book
  11. Finish prepping packets for unit pick ups
  12. Give the signed tickets and signed pick up checklist to AP Clerk when a building is picked up
  13. Filing project files
  14. Adding the “Ship Loose” copies, one in project file, one in A/C packet
  15. Create project temp files
  16. Process any accident reports
  17. Create pick up tickets for active project files
  18. Make copies if needed of pick up list and QC forms or applications
  19. Assisting Human Resource with new hire process
  20. Process Purchase Order for active projects
  21. Create the weekly department list for payroll
  22. Update the employee’s birthday list of the month
  23. Assist other staff members when needed
  24. Responsible for other office procedures when needed
Express Office: Garland
911 Main Street
Garland, TX 75040