Located in Atlanta, GA
PRINCIPLE DUTIES & RESPONSIBILITIES
- Direct administrative support to Vice President of Management Services and Vice President of Engineering.
- Prepare, review and submit Expense Reports for Management Services team. Receive, review and obtain approval for Property Managers’ expense reports.
- Review invoices and submit to accounting for payment in a timely manner.
- Collect and review monthly management reports from Property Managers. Prepare printed version for corporate team.
- Draft, review and distribute monthly invoices for various fees and engineering services to managed properties.
- Onboard all new hires.
- Post job ads as needed for the management team.
- Facilitate all internal paperwork and procedures to prepare new project setups in a timely manner. This includes working with other departments, i.e. accounting and internal work order system, in order to establish a smooth transition as new management projects are launched.
- Internal resource/point of contact and manager of internal work order system (WorkSpace). Coordinate WorkSpace Lunch and Learn events for the management team.
- Maintain and monitor corporate wireless cell phone account for the engineering team.
- Prepare, review and understand management agreements.
- Utilize, update and maintain all tools and resources available to manage workload, including checklists, databases, logs, filing system for management services, etc.
- Prepare, schedule and coordinate quarterly team meetings and yearly Management Conference.
SKILLS & ATTRIBUTES
- Must have minimum five years of professional work experience
- BA/BS with related experience or Associate Degree required
- Advanced level of proficiency in Word, Outlook, PowerPoint and Excel
- Ability to multi-task and prioritize assignments while delivering consistent, quality work product.
- High customer service orientation with demonstrated ability to build and maintain strong working relationships with peers.
- High level of attention to detail and accuracy.
- Good grasp of numbers and basic math
Express Office: Atlanta (Buckhead)
3525 Piedmont Road Northeast
8 Piedmont Center
Atlanta, GA 30305