Front Office Coordinator / Administrative Support
Schedule: 32-40 hours per week with flexibility
Pay: Depending on Experience (DOE)
About the Role
We are seeking a friendly, organized, and detail-oriented Front Office Coordinator to join our team. This position serves as the first point of contact for clients, tenants, and visitors while providing essential administrative support to ensure smooth daily office operations. The ideal candidate will be professional, dependable, and comfortable multitasking in a fast-paced environment.
Key Responsibilities
- Answer and route multi-line phone calls professionally and efficiently
- Greet clients, tenants, vendors, and visitors with exceptional customer service
- Process confidential client and tenant information with discretion
- Receive and record tenant payments accurately
- Enter and maintain data within company databases and software systems
- Manage incoming and outgoing mail, packages, and correspondence
- Monitor shared email inboxes and respond or forward messages as needed
- Prepare, scan, copy, file, and organize documents
- Maintain electronic and paper filing systems
- Assist with reports, letters, and other business correspondence
- Order and maintain office supplies and inventory
- Keep the front office and reception areas neat, professional, and welcoming
- Support the property management team with administrative projects and other duties as assigned
Qualifications
Required
- High School Diploma or GED
- Strong computer skills, including Microsoft Office (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Ability to handle confidential information professionally
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize workload effectively
Preferred
- Previous administrative, receptionist, customer service, or office support experience
- Property management experience is a plus
- Experience working with databases or property management software
Desired Skills & Competencies
- Professional and positive attitude
- Strong customer service mindset
- Dependability and reliability
- Excellent organization and time management skills
- Problem-solving abilities
- Accuracy and attention to detail
- Ability to work independently and as part of a team
- Adaptability and flexibility in a changing environment
Why Join Us?
- Stable, long-term opportunity
- Supportive team environment
- Variety in daily responsibilities
- Opportunity to gain valuable property management and administrative experience
- Flexible scheduling
Interested?
We'd love to hear from you! If you're looking for an opportunity where you can make an impact, provide excellent customer service, and be part of a professional team, apply today.
📞 Call 541-389-1505 to schedule an interview or learn more about this opportunity.
Jennifer Underhill
Employment Specialist
Express Employment Professionals
Jennifer.Underhill@ExpressPros.com
541-389-1505
At Express Employment Professionals, we connect great people with great companies. If this position isn't the perfect fit, reach out anyway. We work with a variety of local employers and may have other opportunities that match your skills and career goals.
#314OS
