Human Resources Coordinator/Generalist

Top Job

Located in Ocala, FL

Salary: $50,000–$60,000, depending on

Human Resources Coordinator / Generalist

Hawthorne, FL
Full-Time | Direct Hire | $50,000–$60,000, Depending on Experience

Position Overview

We are seeking a hands-on Human Resources Coordinator / Generalist to support recruiting, hiring, onboarding, employee relations, scheduling, training, compliance, and day-to-day administrative operations for a growing agricultural business. This is not a traditional corporate HR role. The position works closely with ownership, managers, team leaders, and employees in a casual, rustic, nontraditional farm-office environment.

The ideal candidate balances care and compassion for people with the practical, day-to-day needs of operating an agricultural business. This person should enjoy working with people, staying organized, solving problems, and helping a business run smoothly.

For the right candidate, there is a potential advancement pathway toward an Operations Manager position.

Schedule

• Approximately 40–45 hours per week
• Primarily Monday–Friday
• Must be available for daily on-site morning meetings beginning between 6:30 and 8:00 a.m.
• Typical start time is approximately 7:00–7:30 a.m., with seasonal variation
• Some days may end earlier or later depending on interviews, staffing needs, and operational requirements
• Occasional Saturdays, evenings, or special events may be required
• Occasional communication outside traditional office hours may be necessary due to the nature of agriculture and workforce management

Key Responsibilities

Recruiting & Hiring

• Develop and post job descriptions on the company website, Indeed, and social media
• Review applications and track candidates throughout the hiring process
• Conduct initial screening calls and interviews
• Coordinate and participate in in-person interviews with management
• Conduct reference checks and coordinate background screenings
• Prepare new-hire paperwork
• Coordinate onboarding and orientation
• Maintain accurate hiring records and applicant communications

Human Resources & Employee Support

• Serve as a resource for managers and employees regarding workplace concerns
• Help resolve interpersonal conflicts and de-escalate complaints
• Support consistent implementation of company policies and procedures
• Coordinate employee training, performance reviews, feedback, and follow-up
• Track pay-rate increases, reviews, and required personnel documentation
• Maintain accurate and confidential personnel files
• Help identify opportunities for employee development, training, and retention
• Support a positive workplace culture built on communication, cooperation, and mutual respect

Scheduling & Workforce Coordination

• Maintain staff calendars and scheduling dashboards
• Track time-off requests, birthdays, anniversaries, and schedule changes
• Help ensure critical shifts are properly staffed
• Coordinate with managers to maintain staffing for farmers markets and other operations
• Track employee hours and follow up on missing or inaccurate time entries
• Verify weekly hours in preparation for payroll
• Prepare reports related to overtime, call-outs, tardiness, and labor costs
• Use Google Sheets and other systems to coordinate daily and weekly workforce goals

H-2A & Regulatory Support

• Maintain awareness of applicable employment, workers' compensation, minimum-wage, and H-2A requirements
• Assist with H-2A seasonal worker applications and required documentation
• Help coordinate travel arrangements and reimbursement documentation
• Occasionally assist with transportation or translation needs for H-2A employees
• Help maintain accurate records and support compliance with applicable regulations

Training & Operations

• Conduct new-employee orientation and food-safety training
• Coordinate required training and ServSafe testing as applicable
• Help ensure employees receive the training needed to perform their roles successfully
• Participate in onboarding throughout the farm, including field production, packing, distribution, and farmers-market operations
• Participate in farmers markets and learn the various functions of the business
• Develop an understanding of the entire operation so you can effectively support employees and managers
• Coordinate employee gatherings and workforce-development opportunities

General Administration

• Participate in daily team-wide morning meetings
• Help communicate daily priorities, successes, challenges, safety information, and training opportunities
• Maintain Trello boards, calendars, meeting notes, and process documentation
• Take notes during weekly administrative meetings and follow up on assignments and deadlines
• Maintain organized digital and paper personnel records
• Provide professional phone and email coverage when needed
• Assist with visitors, vendors, customers, and general office responsibilities
• Support management with special projects and operational priorities
• Help maintain an organized and welcoming office

Required & Preferred Qualifications

The ideal candidate will have:

• A four-year college degree in any field, or five or more years of leadership experience in an agriculture-related field
• Bilingual Spanish/English ability — highly preferred
• Previous hiring and interviewing experience
• Experience working with a diverse hourly workforce
• Experience in HR, employee relations, recruiting, training, or workforce management
• Experience in agriculture or a related industry such as manufacturing, distribution, shipping, forestry, fishing, or trades
• Valid driver's license
• Authorization to work in the United States
• Ability to pass a background check
• Ability to consistently arrive on time for early-morning work

Computer & Administrative Skills — Essential

Strong computer skills are a non-negotiable part of this position.

Candidates should be able to:

• Touch type at 40+ words per minute
• Work quickly and accurately on a computer
• Use Google Docs, Gmail, Google Sheets, and Microsoft Excel
• Create and work with formulas and spreadsheets
• Use or quickly learn pivot tables
• Organize digital and physical files so information can be easily located
• Quickly learn new software and computer systems
• Use online resources, manuals, videos, and technical support to solve problems independently
• Work comfortably with technology and AI tools to improve efficiency
• Experience with QuickBooks Online is a plus

During the interview process, candidates should be prepared to provide specific examples of spreadsheets, formulas, reports, software, and technology they have personally used.

The Right Person Will Be

• Exceptionally organized and detail-oriented
• A strong communicator with excellent follow-through
• Comfortable taking initiative without constant supervision
• Proactive about identifying problems and following processes through completion
• Able to anticipate the next step rather than waiting to be told what to do
• Calm, empathetic, and emotionally intelligent
• Comfortable helping employees navigate workplace concerns and interpersonal conflicts
• Skilled at de-escalating difficult situations and finding practical solutions
• Discreet and trustworthy with confidential personnel and financial information
• Positive, practical, and service-oriented
• Comfortable working with people from a wide range of backgrounds and ages
• Adaptable, curious, and committed to learning
• A team player who is willing to pitch in wherever needed

Work Environment & Physical Requirements

This is a working farm environment, not a traditional office.

Candidates should be comfortable with:

• A casual, rustic, nontraditional workplace
• Walking on uneven outdoor surfaces
• Participating in outdoor meetings and farm activities in varying weather conditions
• Climbing stairs to the upstairs office
• Occasionally lifting up to 40 pounds
• Participating in farmers markets, farm operations, and team events
• Learning and occasionally helping with different aspects of the operation

Compensation & Benefits

Salary: $50,000–$60,000, depending on qualifications and experience

Benefits and perks include:

• Tips-sharing program
• Family-style prepared team lunch once a week
• Access to free farm food and produce
• Opportunity to pick produce from the farm
• $70 per pay period in company store credit for full-time team members
• 40 hours of paid sick leave annually
• Paid vacation beginning at two days per year and increasing over time
• Additional vacation/time off may be negotiable based on experience and hours worked
• Budget for HR-related training and professional development
• Opportunities for advancement
• Potential pathway toward an Operations Manager position

 

Referral Bonus Available!

Earn $100–$500 for successful referrals!

Apply Today

Email: Devin.Sweeting@ExpressPros.com
Phone: (352) 867-8055
Office: 1005 SW 10th St., Suite 102, Ocala, FL

Walk-ins are welcome during normal business hours.

Apply Now