Senior Executive Assistant & People Operations Coordinator

Located in Columbus, IN

Salary: $65,000 - $75,000

Senior Executive Assistant & People Operations Coordinator

Location: Columbus, Indiana

 

A growing manufacturing company is seeking a Senior Executive Assistant & People Operations Coordinator to join its leadership team. This unique role combines executive support for the President and CEO with coordination of key people operations activities for salaried staff. The ideal candidate is proactive, highly organized, and motivated to create structure, improve processes, and support a positive workplace culture in a fast-paced growth environment. This is a high-trust, high-visibility position that offers the opportunity to make a significant impact on both executive operations and employee experience.

 

Key Responsibilities

• Manage the CEO's calendar, scheduling, travel arrangements, and daily priorities with professionalism and discretion.
• Coordinate internal and external meetings, including agenda preparation, logistics, note-taking, and follow-up on action items.
• Prepare briefing materials, reports, presentations, and supporting documentation for executive meetings and strategic initiatives.
• Draft and manage correspondence on behalf of executive leadership.
• Coordinate customer, partner, and visitor engagements and serve as the primary point of contact for hospitality and logistics.
• Track key projects, strategic initiatives, deadlines, and deliverables across the organization.
• Follow up with leadership team members regarding commitments and action items to improve execution and accountability.
• Manage information flow between executive leadership and the organization while maintaining confidentiality and sound judgment.
• Serve as the primary liaison with the company's Professional Employer Organization (PEO) for HR administration, payroll coordination, and employee changes.
• Coordinate benefits administration, employee communications, leave management, and related people operations functions.
• Assist with recruiting, onboarding, employee engagement initiatives, and performance administration for salaried employees.
• Maintain HR policies, employee handbook materials, and people-related processes and procedures.
• Support employee relations efforts with professionalism, consistency, and confidentiality.
• Promote company culture through recognition programs, employee events, and engagement activities.
• Perform additional duties and special projects as assigned.

 

Compensation & Benefits

• Base salary of $65,000 - $75,000
• Comprehensive benefits package
• Opportunity to work directly with executive leadership in a highly visible role
• Long-term growth potential within a rapidly expanding organization
• Collaborative, values-driven culture focused on continuous improvement and employee development

 

Qualifications

• 3-5 years of experience in an Executive Assistant, Senior Administrative Assistant, People Operations, HR Coordinator, or similar role
• Demonstrated experience supporting senior leaders with calendar management, scheduling, communications, and project coordination
• Working knowledge of HR and people operations functions, including benefits administration, payroll coordination, onboarding, leave management, and employee relations
• Bilingual English/Spanish is required
• Excellent written and verbal communication skills with the ability to interact professionally at all levels of the organization
• Strong organizational skills and the ability to manage multiple priorities independently while maintaining attention to detail
• High emotional intelligence, sound judgment, and exceptional discretion when handling confidential matters
• Proven ability to develop processes, improve systems, and create structure in a growing organization
• Proficiency with Microsoft Office Suite; experience with HRIS and project management software is a plus
• Manufacturing or food industry experience is preferred but not required
• Demonstrated commitment to integrity, accountability, teamwork, and results

 

How to Apply

Email me your resume at Tabatha.Tallent@expresspros.com or call me at 317-300-9503 Monday-Friday between 8am-5pm.

Visit our office in person:

Specialized Recruiting Group

201 S. Emerson Ave.

Greenwood, IN 46143

 

About Us

Serving South Central Indiana, The Specialized Recruiting Group specializes in Contract and Direct Hire placements in Industrial Leadership, Engineering, Accounting and Finance, and Skilled Manufacturing. There are no fees for our services; we are a Human Resource Solutions company assisting businesses in finding top talent. We have been hired directly by our client to identify the best candidate for this opportunity.

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