Church Secretary

Located in Winona, MN

Salary: $15

Church Secretary

Part Time
Mon-Thursday 9am-noon

Winona MN

Start 8/24

 

 

We are looking for an office administrator who is comfortable working with people of diverse backgrounds and life circumstances. We are a faith community rooted in prayer and liturgical worship, living out our baptismal covenant to love our neighbor as ourselves. Our premises host a local support services and day shelter for unhoused individuals, as well as other non-profit community groups.

 

Position Responsibilities

 

Priest and Services Support

• Work with Priest on scheduled weekly services, prepare weekly bulletins and liaison with musician.
• Schedule supply priests as needed working with Priest on monthly schedule.
• Create Usher, Acolyte/Eucharistic Minister, and Lector schedules and contact them prior to the Sunday they serve, with attached readings etc.
• Manage church calendar and diocesan events from the Bishop's Office.

Congregational Support

• Work with the Prayer Chain - Forward on requests for the prayer chain, forward requests for homebound visits to the priest as they are reported to the office.
• Manage the "Lighting of the Tower" - place sign-up sheet on the bulletin board, keep track of donors and ready the donations for deposit.
• Work with the altar guild, order supplies as requested and accept requests for flowers for Altar as appropriate.
• Maintain the Church Directory of congregants.
• Create and distribute a newsletter for the parish, every other month.

General Parish Office Duties

• Answer phones, take messages, maintain parish telephone communications, liaison with outside charity staff as needed.
• Change outdoor signs and bulletin boards as needed, work with church webmaster to keep our webpages updated.
• File bills, statements, and all general documents.
• Work with outside groups who use the church building, maintain a schedule and communicate expectations developed by the vestry and report to wardens with any problems.
• Serve as liaison with cleaning staff, vendors, and the Junior Warden on maintenance projects and supply issues, bringing any concerns to the Wardens.
• Schedule and track regular maintenance (electricians, security cameras, pest control, plumbers) and keep records of invoices and work completed.
• Order supplies as needed for coffee hour, general office use, and cleaning/maintenance.
• Maintain and manage a system for the distribution and collection of building keys.
• Other duties as assigned.

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