Administrative Project Administrator – Part-Time

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Located in Deerfield, IL

Salary: 27.00 - 30.00 per hour

Administrative Project Administrator – Part-Time

Pay: $28.00–$30.00 per hour
Schedule: Monday–Friday | 10:00 AM–2:00 PM
Hours: 20 hours per week
Job Type: Part-Time | On-Site

Location: Deerfield, IL

 

Job Summary

We are seeking a highly organized, detail-oriented Administrative Project Administrator to support the day-to-day administrative, accounting, and project coordination activities of a growing electrical contracting business.

This position is ideal for an experienced administrative professional who enjoys working with numbers, managing documentation, and keeping multiple projects organized. The successful candidate will be comfortable handling accounts payable and receivable, invoicing, payroll-related reporting, and construction project documentation.

This is an excellent opportunity for someone seeking a consistent, part-time weekday schedule in a small, professional, and collaborative office environment.

Key Responsibilities

Administrative & Project Support

• Provide administrative support for multiple ongoing construction and electrical projects.
• Maintain accurate project records, documentation, and reporting.
• Enter and update project information received from field employees.
• Track employee hours and jobsite assignments.
• Coordinate project-related paperwork and ensure timely completion.

Accounting & Payroll Administration

• Assist with accounts payable (AP) and accounts receivable (AR) processes.
• Prepare, review, and process invoices.
• Enter and maintain payroll-related information submitted by field personnel.
• Assist with union reporting, including employee hours and benefits-related documentation.
• Maintain accurate financial records and reconcile information as needed.

Compliance & Documentation

• Request, track, and submit Certificates of Insurance (COIs).
• Prepare and process lien waiver documentation.
• Verify waiver amounts and ensure accuracy of supporting financial information.
• Assist with inventory reporting and related data entry.
• Maintain organized records for project and administrative compliance.

Qualifications

Required:

• Previous experience in administrative support, project administration, accounting support, or a related position.
• Experience with accounts payable, accounts receivable, invoicing, or payroll-related tasks.
• Strong data entry skills with exceptional attention to detail.
• Excellent organizational and time-management abilities.
• Strong communication skills and the ability to work independently.
• Dependability, professionalism, and a high level of accuracy.

Preferred:

• Experience in the construction, electrical contracting, or related industry.
• Familiarity with QuickBooks or similar accounting software.
• Experience preparing lien waivers and Certificates of Insurance.
• Knowledge of union payroll reporting or construction-related administrative processes.

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