Office Manager

Located in Gainesville, FL

Salary: 22.00-24.00/hr

Office Manager – Engineering Firm

Location: Gainesville, FL
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Employment Type: Full-Time

Position Overview

We are seeking an organized, detail-oriented Office Manager to oversee the daily operations of the firm. This position plays a vital role in ensuring the office runs efficiently while supporting accounting, human resources, recruiting, and administrative functions. The ideal candidate is a proactive leader with strong organizational skills, experience using QuickBooks, and the ability to manage multiple priorities in a professional environment.

Key Responsibilities

• Manage the day-to-day operations of the office to ensure efficiency and productivity.
• Supervise, coach, and support a team of four administrative employees.
• Utilize QuickBooks to post payments, and write checks
• Coordinate payroll processing and maintain accurate employee records.
• Assist with budgeting, purchasing office supplies, and vendor relationships.
• Coordinate low-volume recruiting and hiring efforts (approximately 5 new hires per year), including:
  • Posting job advertisements
  • Screening resumes
  • Scheduling interviews
  • Coordinating onboarding and new hire paperwork
• Maintain personnel files and assist with HR compliance and benefits administration.
• Develop and improve office procedures to enhance operational efficiency.
• Serve as the primary point of contact for vendors, clients, and office visitors.
• Support company leadership with administrative projects and reporting as needed.

Qualifications

• 3+ years of experience in an Office Manager, Administrative Manager, or similar leadership role.
• Intermediate proficiency with QuickBooks.
• Strong user of Microsoft Excel
• Previous supervisory experience managing administrative staff.
• Experience recruiting and hiring preferred.
• Excellent organizational, communication, and problem-solving skills.
• Strong computer skills, including Microsoft Office (Word, Outlook).

Preferred Qualifications

• Experience working in an engineering, construction, architectural, or professional services environment.
• Knowledge of basic HR practices and employment documentation.
• Experience working with payroll systems.

Benefits

• Competitive salary based on experience
• Paid time off and holidays
• Health insurance and additional benefits 
• Stable Monday–Friday schedule
• Collaborative and professional work environment
• Opportunity to make a meaningful impact in a growing engineering firm

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