AR/AP Specialist

Top Job

Located in Franksville, WI

Salary: 60K-70K

Key Responsibilities

Accounts Receivable (AR)

• Generate customer invoices, discounts, and credits including contract-based billing tied to production and shipments. Send customer account statements.
• Apply customer payments and reconcile customer account statements
• Monitor customer aging and lead collection efforts (aged customer accounts are reported weekly)
• Monitor customer master data, including customer payment terms, early pay discounts, and cash flow timing
• Collaborate with sales and operations teams to resolve billing discrepancies related to pricing, freight, or delivery and other customer payment issues

• Communicate credit policies and procedures and ensure policies and procedures are followed to provide more efficient credit or claims processing

• Manage credit risk by evaluating customer creditworthiness and setting appropriate customer credit limits

Accounts Payable (AP)

• Oversee EDI (Electronic Data Interchange) system processing accounts payable invoices, including three-way matching process (purchase order, receipt, invoice) to ensure accuracy
• Resolve discrepancies with purchasing, receiving, and vendors to ensure timely processing of invoices
• Coordinate with purchasing and other departments to ensure timely payments to critical suppliers to avoid production disruptions
• Maintain vendor master data and ensure compliance with procurement policies
• Monitor and optimize payment terms, early payment discounts, and cash flow timing

Reporting & Compliance

• Prepare AR/AP aging reports, cash receipt and purchases forecasts, and supplier payment schedules
• Track KPIs such as DSO, DPO, invoice cycle time, and supplier on-time payments
• Assist with internal and external audits, as needed

Qualifications Preferred

• 3+ years of experience in AP, AR, or general accounting, preferably in manufacturing or distribution
• Experience with ERP systems commonly used in manufacturing (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics)
• Experience with high volume transactions (1,000+ invoices per month)

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