Senior Administrative Assistant

Share

Located in Yorba Linda, CA

Salary: $27-$32/hour

Senior Administrative Assistant

Yorba Linda, CA

Pay: $27 - $32/hour 

Overview:

Our client is seeking a highly organized, self-motivated Administrative Coordinator to support daily office operations and special projects. This individual will manage confidential and time-sensitive information, coordinate with customers, vendors, contractors, and internal teams, and ensure multiple projects are completed accurately and on schedule. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can work independently with minimal supervision.

Key Responsibilities

  • Manage multiple administrative projects and priorities while meeting deadlines.
  • Answer incoming phone calls, emails, and customer inquiries professionally.
  • Maintain confidential records, office files, and administrative documentation.
  • Provide administrative support to management and assist with daily office operations.
  • Coordinate with customers, vendors, contractors, and on-site personnel.
  • Track project progress and provide status updates to management.
  • Participate in company training and assist with additional projects as assigned.

Department-Specific Responsibilities

New Homes

  • Coordinate documentation for new home projects.
  • Communicate with vendors, contractors, and internal teams regarding scheduling, transportation, and installations.
  • Maintain accurate project files and update New Home Tracking spreadsheets.

Escrow & Loan Processing

  • Assist with opening escrows and monitoring loan processing.
  • Track loan conditions and maintain organized transaction files.
  • Prepare Dealer Reports of Sale and coordinate document distribution.

Marketing

  • Create marketing flyers and promotional materials.
  • Manage online listings and marketing posts.
  • Collect and distribute weekly open house schedules for sales agents.

Service

  • Prepare and submit service requests to manufacturers and contractors.
  • Monitor outstanding service cases through completion.
  • Communicate with customers and vendors regarding service updates.

Technical Skills

Proficiency with Microsoft Office, including:

  • Outlook
  • Teams
  • Word
  • Excel
  • PowerPoint

Physical Requirements

  • Sit and work at a computer for extended periods.
  • Walk and stand as needed throughout the workday.
  • Bend, reach, stoop, kneel, and lift office materials or file boxes when necessary.

Ideal Candidate

  • Self-starter with excellent follow-through.
  • Highly organized and detail-oriented.
  • Professional, dependable, and proactive.
  • Able to balance multiple priorities in a fast-paced office environment.
  • Strong communicator who enjoys collaborating with customers, vendors, and internal teams.

Qualifications:

  • Experience with MS Office Suite required
  • Familiarity with Canva or similar design tools
  • Strong organizational and time management skills
  • Attention to detail and ability to multitask 
  • Bilingual (English/Spanish) required
  • Previous administrative or office coordination experience required
  • Ability to prioritize multiple projects with minimal supervision
  • Professional verbal and written communication skills
  • Excellent customer service and interpersonal skills.
  • Experience working with confidential documentation.
  • Strong problem-solving and critical thinking abilities.
  • Ability to work independently and as part of a team.
  • Comfortable adapting to changing priorities and special projects.

Apply Now!

Express Office: Anaheim (North)
3810 East La Palma Avenue
Suite A
Anaheim, CA 92807
Email us
Apply Now