Administrative Receptionist (part-time)

Located in Gainesville, FL

Salary: 20.00/hr

Administrative Receptionist (25 hours/wk, temp-to-hire, $20.00/hr)

We are seeking a friendly, organized, and professional Administrative Receptionist (Part-time) to be the first point of contact for our client. The role will ensure a positive first impression for clients, visitors, and employees by providing exceptional customer service and administrative support. 

 

Responsibilities:

• Front Desk Operations: Greet and welcome visitors, client, and employees in a warm and professional manner.
• Communications Management: Answer and direct incoming phone calls, emails, and messages to the appropriate personnel.
• Visitor Management: Maintain visitor logs, issue visitor badges, and ensure compliance with company security procedures.
• Administrative Support: Assist with scheduling appointments, maintaining calendars, and managing meeting rooms.
• Mail and Courier Services: Receive, sort, and distribute all incoming mail and packages; coordinate outgoing mail and courier services.
• Office Maintenance Coordination: Keep the reception area tidy and organized. Notify facilities management of any maintenance issues.
• Resource Management: Monitor and order office supplies, ensuring adequate inventory levels are maintained.
• Customer Service: Respond promptly to inquires, providing accurate information and assistance as needed
• Documentation: Prepare and maintain records, spreadsheets, or reports.

Qualifications:

• High School Diploma or GED required
• 3+ years' prior experience in receptionist or administrative role
• Proficient in Microsoft Word, Excel and Outlook
• Excellent written and spoken communication and organizational skills
• Possesses a friendly and courteous demeanor, professional appearance

Position will work part-time, either 9:00am - 2:00pm or 10:00am - 3:00pm, Monday - Friday and start at $20.00/hr. Only candidates seeking long-term part-time employment will be eligible for the role. Candidates will submit to background and drug screening. 

 

 

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