Administrative Assistant to Operations Manager **Must have Construction, Real Estate, and/or Operations Experience**

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Located in Astoria, NY

Salary: 22.00

Administrative Assistant to Operations Manager
📍 Astoria, Queens, NY (On-site)

A growing construction contractor is seeking a highly organized and proactive Administrative Assistant to support the Operations Manager. This role is ideal for someone with 2–3 years of experience in construction, real estate, or property management who thrives in a fast-paced, detail-oriented environment.

Key Responsibilities

• Act as the gatekeeper for the Operations Manager and company leadership
• Read and interpret project plans and proposals
• Coordinate communication across internal departments and external partners
• Prepare and type proposals, contracts, and documentation
• Manage permitting and badging requirements for field projects
• Schedule and track integrity testing, ensuring timely follow-ups
• Liaise with architects, engineers, consultants, and GCs on project updates and punch lists
• Review contracts to ensure scope alignment and proper language
• Oversee repair processes and warranty-related investigations
• Coordinate job site walkthroughs and attendance
• Take detailed notes during weekly operations and submittal meetings and follow up on action items
• Monitor project schedules and flag potential issues to leadership
• Ensure compliance with safety standards and company procedures
• Maintain strong relationships with employees, vendors, and stakeholders

What We’re Looking For

• 2–3 years of relevant experience in construction, roofing, real estate, or property management
• Strong organizational, multitasking, and communication skills
• Ability to work independently and handle multiple priorities
• Comfortable acting as a point of coordination across teams
• Proficiency in Microsoft Office and Google Workspace
• High attention to detail and ability to manage feedback constructively

Qualifications

• High School Diploma or GED (or equivalent experience)
• Familiarity with construction or roofing operations strongly preferred
• Reliable, punctual, and team-oriented

Compensation & Benefits

• $22/hour starting pay
• Full benefits package: medical, dental, vision, and life insurance

Work Environment

• 100% on-site role in Astoria, Queens
• Fast-paced, collaborative team environment with growth potential

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