Certified government-mandated Payroll Administrator

Located in Sycamore, IL

Salary: $25-$30

Certified government-mandated Payroll Administrator

Location: Sycamore, Full-Time M-F 8am-5pm

Employment Type: Full-Time
Compensation: Competitive Pay (Based on Experience)

Position Summary
We are seeking a reliable and detail-oriented Office & Payroll Administrator to manage daily office operations, payroll processing, and accounting support. This role requires strong organizational skills, accuracy, and experience handling payroll and financial tasks in a fast-paced environment.

MUST HAVE:

• Certified Payroll Experience
• Knowledge of LCP Tracker and IDOL (State-mandated systems for labor compliance and prevailing wage reporting)

Responsibilities

• Process weekly/biweekly payroll accurately
• Manage employee records, timesheets, and payroll compliance
• Handle accounts payable and accounts receivable
• Perform basic accounting and bookkeeping duties
• Use QuickBooks for payroll, invoicing, and financial tracking
• Support onboarding paperwork and general office administration
• Assist with reports and vendor coordination
• Maintain compliance with prevailing wage and certified payroll requirements

Certified Payroll Experience Required

“Certified payroll experience” refers to working with government-mandated payroll reporting, typically on public works or government-funded construction projects.

What Certified Payroll Includes:

• Preparing payroll in required reporting formats (such as WH-347)
• Submitting weekly certified payroll reports
• Verifying accuracy and compliance of wage data

Typical Duties Include:

• Ensuring prevailing wage compliance
• Matching employees to proper job classifications
• Tracking regular and overtime hours
• Recording pay rates, deductions, and fringe benefits
• Maintaining documentation for audits
• Responding to compliance audits and correcting discrepancies

Required Software Knowledge

• LCP Tracker (Labor Compliance Program tracking)
• IDOL reporting system
• QuickBooks (Required)
• Microsoft Office (Excel proficiency strongly preferred)

Qualifications

• 3+ years of office administration and payroll experience
• Certified payroll experience required
• QuickBooks experience required
• Knowledge of AP/AR and accounting practices
• Strong attention to detail and confidentiality
• Excellent communication and time-management skills
• Ability to manage multiple deadlines

Benefits

• Health Benefits
• Competitive Pay
• 401(k)

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