Proposal Coordinator

Located in Tampa, FL

Salary: $19-$22/HR based on experience

Proposal Coordinator

Tampa, 33624

$19-$22/HR based on experience

8am-5pm Monday-Friday, Remote every Friday

We are seeking a highly organized and detail-oriented Proposal Coordinator to support a growing national sales team. This role is responsible for managing the full lifecycle of RFI, RFQ, and RFP responses, including reviewing solicitation documents, coordinating internal stakeholders, and producing high-quality, compliant proposal submissions. The ideal candidate has strong analytical skills, excellent writing ability, and experience navigating procurement portals in a fast-paced, deadline-driven environment.

Key Responsibilities

• Review and vet RFP/RFQ/RFI documents to determine bid viability

• Serve as the central point of contact for all proposal-related requests

• Manage bid and procurement platforms for proposal submissions

• Analyze solicitation requirements to ensure full technical and compliance alignment

• Coordinate with Sales, Operations, and Pricing teams to gather required content

• Conduct fact-finding calls to clarify scope, requirements, and deliverables

• Write, edit, and format proposal responses using company templates and proposal library

• Compile final proposal packages, ensuring accuracy, consistency, and professional formatting

• Track proposal timelines, deadlines, and daily status updates

• Maintain electronic proposal files and manage proposal library software

• Complete vendor registrations and pre-qualification documents

• Support post-submission follow-ups and additional documentation requests

Qualifications

• Minimum 2 years of proposal development or administrative experience

• Bachelor’s degree in Business, Communications, Marketing, or related field (or equivalent experience) preferred

• Experience responding to government or commercial RFPs (service industry preferred)

• Proficiency with procurement portals and cloud-based proposal management systems

• Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint)

• Adobe Suite experience preferred

• Strong writing, editing, and proofreading skills

• Exceptional organization, time management, and attention to detail

• Ability to manage multiple deadlines in a fast-paced environment

• Strong work ethic with the ability to work independently and collaboratively

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