Front Desk & Sales Support Coordinator

Qualifications

Education

High School Diploma or equivalent required

Required Experience & Skills

Minimum of 3 years of professional work experience
Intermediate proficiency in Microsoft Office (Outlook, Excel, Word)
Strong organizational skills with attention to detail
Professional appearance and demeanor at all times

Preferred Qualifications

2+ years of front desk, administrative, or team support experience
Experience with Salesforce, MLS, HubSpot, and PowerPoint
Background in sales, real estate, hospitality, or construction is a plus
Demonstrated ability to proactively solve problems and support operations
Valid driver’s license with ability to run occasional business-related errands

Physical Requirements

Ability to sit for extended periods of time
Ability to lift and carry up to 15 pounds

Position Summary

The Front Desk & Sales Support Coordinator plays a critical role in supporting the Sales Team and ensuring smooth day-to-day office operations. This position serves as the first point of contact for clients and visitors, delivering a high level of customer service while maintaining an organized, efficient, and welcoming environment.

This individual contributes to team success by providing administrative, operational, and hospitality support, while consistently upholding company core values of Quality, Teamwork, Respect, Commitment, and Integrity.

Key Responsibilities

Administrative & Sales Support

Provide administrative support across departments including Sales, Construction, Marketing, Customer Service, and Operations
Accurately enter and maintain client and broker data in HubSpot
Manage co-broker registrations, ensuring proper documentation and timely tracking of expirations
Maintain both electronic and physical filing systems
Assist with coordination of events, including preparation of materials and attendee tracking
Prepare and distribute front desk schedules and communicate assignments to team members
Troubleshoot office equipment and coordinate issue resolution as needed
Support team members with timely and accurate completion of tasks

Reception & Client Experience

Serve as the first point of contact, greeting all visitors in a professional and welcoming manner
Ensure phones are answered promptly and directed appropriately
Coordinate front desk coverage to maintain consistent service
Provide refreshments and maintain cleanliness of hospitality areas
Build professional rapport with clients, prospects, and partners
Deliver a concierge-level experience that reflects the company’s brand and standards

Purchasing & Inventory Management

Monitor and maintain office supply inventory
Order supplies through approved vendors as needed
Organize and store incoming supplies to ensure easy access and efficiency

Facilities & Office Operations

Open and close the office in accordance with established procedures
Maintain the cleanliness, appearance, and overall condition of all public areas
Set up and support audiovisual equipment and showroom presentation needs
Ensure kitchen and common areas are clean and functional, including managing dishwasher use
Maintain weekly maintenance reports for the Sales Center and model homes
Ensure storage areas remain organized and well-maintained

Express Office: Fort Myers (Northeast Corridor)

7370 College Parkway

Suite 304

Fort Myers, FL 33907

Email us

Apply Now