Accounting Coordinator

Top Job

Located in Dundee, OR

Salary: $25.00 - $26.00/hour DOE

Accounting Coordinator
Full-Time | Dayton, OR

$25-$26/hour DOE 

Join a team where accuracy, collaboration, and fun all matter. We’re looking for an Accounting Coordinator who’s ready to dive into a wide range of responsibilities—supporting accounting operations, managing inventory movements, and ensuring smooth payable processes for a dynamic winery. If you love the mix of detailed work, cross-functional collaboration, and a values-driven environment, you’ll fit right in.

What You’ll Do

Accounts Payable (Full-Cycle)
You’ll keep our payables running smoothly by:

• Managing invoice intake, coding, and routing for approval
• Processing employee expense reports
• Handling distributor billbacks from start to finish
• Entering approved invoices, ensuring accuracy in periods and due dates
• Running weekly checks/ACH batches, printing/mailing checks, and maintaining organized AP files
• Reconciling vendor statements and resolving discrepancies
• Collecting W-9s and maintaining 1099 data; including 1099 processing
• Annuals AP file archiving

Inventory Coordination
You’ll help maintain accurate, reliable wine inventory across multiple locations:

• Monitoring stock levels and maintaining par levels
• Working with internal teams and outside warehouses to prevent outages
• Reviewing and processing wine transfer requests
• Verifying transfers and documenting all movements
• Supporting warehouse/shipping teams to ensure accurate and timely orders
• Conducting monthly physical counts and reconciling variances
• Coordinating trucking and carrier pickups as needed

Wholesale Sales Support (U.S. & Export)
You’ll play a key role in supporting sales operations by:

• Approving and entering purchase orders
• Processing National and Export orders with precision
• Handling sample and promo orders
• Setting up and maintaining customer accounts and sales data
• Managing product databases and distributor item forms
• Routing out-of-stock notices and tracking follow-up
• Maintaining allocation and release date documents

Office Support

• Supporting general administrative tasks like opening mail and filing
• Pitching in on special projects as needed
• Supports the team with other tasks as required

What You Bring

• Associate’s degree in accounting/finance or 2+ years of related experience
• Strong customer service orientation across teams and external partners
• High integrity and a strong sense of responsibility
• Exceptional attention to detail, accuracy, and follow-through
• Clear, professional communication skills
• Solid problem-solving and analytical thinking
• Ability to work effectively in a team environment
• Proficiency with Outlook, Word, Excel, and Teams
• Ability to lift up to 45 lbs. and sit/stand, twist, reach, and bend for extended periods

Why You’ll Love Working Here

We’re a values-led company that believes in hard work, collaboration, and celebrating wins together. Our team genuinely enjoys what we do—and each other.

If you’re energized by purposeful work, a supportive environment, and a role with variety, we’d love to meet you.

What it looks like each day

• Standard business hours are Monday - Friday, 8:00 am-4:30 pm, hybrid remote option

 

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