Commercial Construction Project Administrator

Located in Medford, OR

Salary: DOE

Commercial Construction Project Administrator
Supporting Project Success Through Contract, Communication & Accounting Excellence

The Commercial Construction Project Administrator plays a vital role in supporting the Project Manager and ensuring the smooth execution of construction projects. This position is responsible for organizing contracts, coordinating with clients, communicating with subcontractors, monitoring project progress, and providing comprehensive administrative support. A significant portion of this role involves accounting-based tasks and financial management, requiring a detail-oriented individual with exceptional organizational and communication skills.

Key Responsibilities

Project Administration

• Provide administrative support to Project Managers throughout the lifecycle of commercial construction projects

• Organize and maintain project documentation, including contracts, change orders, permits, and compliance records

• Track project schedules, milestones, and deliverables

• Assist with bid packages, subcontractor documentation, and project close-out processes

Communication & Coordination

• Serve as a liaison between project managers, subcontractors, vendors, and clients

• Coordinate meetings, prepare agendas, and document meeting minutes

• Follow up on project tasks and ensure deadlines are met

• Maintain clear and professional communication with internal and external stakeholders

Accounting & Financial Support

• Assist with accounts payable and accounts receivable related to projects

• Process subcontractor invoices and track job cost allocations

• Support budget tracking and cost reporting for ongoing projects

• Assist with payroll documentation and expense tracking related to project work

Contract & Compliance Management

• Maintain subcontractor agreements, insurance certificates, and compliance documentation

• Track lien releases, permits, and project compliance requirements

• Ensure project files are complete, organized, and audit-ready

Qualifications

• 2+ years of administrative experience, preferably in construction, engineering, or a related industry

• Experience with accounting functions such as AP/AR, invoicing, or job cost tracking preferred

• Strong organizational and document management skills

• Excellent communication and interpersonal abilities

• Proficiency with Microsoft Office (Excel, Word, Outlook); construction management software experience is a plus

• Ability to manage multiple projects and deadlines in a fast-paced environment

Key Skills

• Attention to detail

• Strong time management and multitasking ability

• Financial and accounting awareness

• Problem-solving and critical thinking

• Professional communication and customer service

#1951OS

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